Project Coordinator

Part of Xodus Group, Evolv Energies is at the forefront of major international projects where we bring a unique, integrated perspective and specialist engineering expertise to support offshore developers, investors and the wider construction and installation supply chain through concept, pre‑FEED, FEED, detailed design, construction and installation activities across offshore wind and energy transition. The Project Coordinator reports to the Head of Projects and works closely with the Evolv Energies Business Development and Sales Manager, as well as the Proposal and Project Managers. The role provides administrative support for the evolv Energies projects and proposals teams. Primary Roles & Responsibilities Support the administration and coordination of project and proposal requirements. Manage invoice processing between projects, finance and clients. Administrative set‑up of proposals and projects including template initiation. Coordinate third‑party contractors to provide timesheets and contract renewals. Attend project meetings and record minutes. Structure and file information in accordance with project/proposal function requirements. Maintain registers to enable efficient delivery of projects. Coordinate travel for project team members. Manage and coordinate project events such as client‑specific visits or requests. Provide local support for tools required for project and proposal delivery – e.g., SharePoint, Word, Excel and other applications. Liaise with IT to ensure new starts have the required facilities and equipment. Support the onboarding process for new employees. Format documents. Prepare weekly reports and presentations as required. Ensure defined administrative processes are followed by the teams. Identify development opportunities to improve existing tools and processes and implement them accordingly. Requirements Can‑do attitude and willingness to work with a team at all levels. Demonstrable experience in a similar role or clear transferable skills. Strong organisational and prioritising skills. Excellent written and verbal communication skills. High level of IT proficiency in Microsoft Office applications and collaboration tools (e.g., SharePoint). Good time‑management skills, being able to prioritise, plan and manage own workload. Experience working in a project‑driven environment and familiarity with budgets and invoicing. Knowledge of document control process and systems. Benefits Enhanced parental and shared parental leave pay policies available from day one. Market‑competitive salary. Flexible working – a mix of office and remote locations. Company pension scheme. Access to training and development opportunities. Comprehensive health and wellbeing benefits: Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection and Life Insurance. Social calendar activities including summer BBQ, Christmas party, charitable events and other colleague‑led ideas. About Xodus Group & Evolv Energies At Xodus, we are a global energy consultancy powered by the expertise and experience of our diverse team. Evolv Energies delivers services including concept, pre‑FEED, FEED and detailed design, as well as construction and installation engineering for energy transition, offshore wind, interconnectors and subsea cable projects, and associated infrastructure. Our commitment to diversity and inclusion ensures every employee feels a strong sense of belonging. We promote flexible working, autonomy and technology to keep teams connected. We also provide a healthy working environment and continual improvement of employee wellbeing. To apply for this role please complete the application form, attaching your CV and cover letter outlining your experience and what you would bring to the role. The closing date for this role is 7th December 2025. We look forward to receiving your application #J-18808-Ljbffr