Projects and Property Service Coordinator

Orange Property is an award winning construction and property services business based in Brighton. We provide construction and maintenance services across high-end residential and commercial settings, working with both private and public sector clients.

Following strong growth, recent successful tendering, and flourishing client relationships, we are looking to recruit a **Projects and Property Services Coordinator** to join our expanding team.
- **The Role**_

As our **Projects and Property Services Coordinator**, you’ll often be the first point of contact for new and existing clients. You’ll play a key role in ensuring incoming enquiries, quotes, and jobs are managed efficiently and professionally.

You’ll handle client communications, coordinate quotes, support job managers with ongoing projects, and keep our systems updated so everything runs smoothly.

This role is perfect for someone organised, proactive, and eager to grow their career in a dynamic, forward-thinking company.
- **Key Responsibilities**_

**Communication & Client Care**
- Handling and updating client records and incoming enquiries.
- Coordinating and chasing information for quotes and site visits.

**Quotes Coordination**
- Accurate data entry into our quote management system.
- Gathering detailed information to support the quoting process.
- Scheduling and rescheduling site visits as needed.
- Requesting subcontractor quotes and preparing technical drawings.
- Following up on active quotes to ensure timely progress.

**Contract Administration**
- Reporting back to property managers on completed works.
- Communicating with clients to confirm attendance dates and keep them updated on progress.
- Providing the Contracts Manager with key updates on contracts daily.
- Raising issues as soon as they arise so they can be dealt with swiftly.
- Working with the Contracts Manager to document works accurately for KPI reporting.
- Supporting compliance and performance tracking on contract-related jobs.

**Job & Project Support**
- Providing office support to managers when they’re onsite.
- Assisting with preparation of RAMS (Risk Assessments & Method Statements).
- Developing Operations & Maintenance (O&M) manuals.
- Supporting technical drawings and job documentation.

**Office & Business Support**
- Assisting the Senior Leadership Team with admin tasks.
- Coordinating office supplies and supporting company marketing (social media, branding, materials).
- Helping with ISO accreditations, compliance, waste management, sustainability, and training.
- Supporting staff wellbeing initiatives and continuous improvement projects.

We’re looking for someone who is:

- **Friendly & professional** - with excellent communication skills.
- **Organised & detail-oriented** - you thrive on keeping things in order.
- **Proactive & motivated** - eager to take initiative and help the team succeed.
- **Tech-savvy** - comfortable using modern systems and quick to learn new tools.
- **Experienced in administration or customer service** - ideally with prior office-based experience.

This role offers great opportunities for learning and development and suits someone hungry to grow in their career. If you’re the type of person who loves lists, systems, and staying one step ahead, this role will suit you perfectly.

**Job Types**: Full-time, Permanent

Pay: From £26,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- Health & wellbeing programme

Ability to commute/relocate:

- Brighton BN2 1EB: reliably commute or plan to relocate before starting work (required)

Work Location: In person