Administrator

1 day ago

Peterborough, United Kingdom Cambridgeshire and Peterborough NHS Foundation Trust Full time

An opportunity has arisen for 1 x part time Administrator with the CPFT Operations Hub (25 hours per week - 9am - 2pm. We currently operate a hybrid model of working between home and our Phorpres Close, Peterborough base with Sunday working on a rota basis.
The Operations Hub is a welcoming, friendly and supportive small team working within the Older People, Adults and Community (OPAC) directorate. If you are someone with a meticulous approach, attention to detail and able to work to tight deadlines as needed, this may be the position for you.
Good Microsoft skills are essential, specifically Excel and Teams experience are a crucial part of this role. The main duties of this role are:
Updating patient tracker lists, via excel spreadsheet
Minute taking
Administration of documents within Microsoft Teams pages
Uploading referrals onto clinical system (SystmOne)
Responding to and managing tasks from clinicians within the clinical system
Other ad hoc admin duties as required
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high-quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting and empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services, not only via inpatient and primary care settings, but also within the community. These services include children's, adult and older people's mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, research and development.
Please refer to the attached job description and person specification for full details of responsibilities
Typing all forms of correspondence, reports and summaries that are required by the team.
Undertake diary management for clinicians and/or managers, as required.
Organise clinics and associated appointments for clinics, using appropriate brought forward systems to manage work.
Provide operational support to colleagues, and supervision of Band 2 administration staff within the team, if required, as directed by Line Manager.
Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy. Working within Excel and Teams to update Operations Hub documentation.
Maintain filing in both paper and electronic records, ensuring that it is kept up to date at all times. In accordance with Trust procedures, track and receive notes in a timely manner.
Ensure good customer service by providing a professional and effective telephone service, taking accurate messages and providing information and signposting as requested and appropriate.
Undertake training of new staff as directed by Line Manager and/or other managers.
Provide cover as directed by Line Manager for other members of the admin team in their absence and assist with their workloads as necessary and undertake such other duties as may be reasonably required commensurate with the grade of the post.

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