Administrator

2 days ago

Peterborough, United Kingdom Positive Steps (Specialist Care Services) Ltd Full time

Positive Steps Specialist Care Services Ltd is looking for a administrator who will be;
Working with the Director and Managers to ensure efficient and effective communications, marketing, recording, monitoring and maintenance of office systems.

Carrying administrative duties such as filing, typing, copying, binding, scanning etc.

Occasionally organising travel arrangements for senior managers.

Occasionally booking conference calls, rooms, taxis, couriers, hotels etc.

Processing expenses sheets and invoices.

Inputting receipts on the Excel in preparation for annual accounts.

Completing any other accounting tasks requested including Payroll

Monitoring stationary levels and ordering office supplies.

Maintaining computer and manual filing systems. Working knowledge of Excel and Microsoft systems needed.

Provide information to internal colleagues or external enquirers.

Handling sensitive information in a confidential manner.

Taking accurate minutes of meetings.

Coordinating office procedures.

Develop and update administrative systems to make them more efficient.

Resolve administrative problems.

Receiving, sorting and distributing the post.

Answering telephone calls and passing them on.

Assist in managing staff appointments.

Assist in managing young people’s appointments

Maintain up-to-date employee holiday and sick records.

Involvement in tendering processes

Pay staff members using Payroll system.

Working with maintenance to coordinate repairs and maintenance of the home

Greeting and assisting visitors.

Photocopying and printing out documents on behalf of other colleagues

Involvement in Marketing and supporting the development of social media platforms for the Company such as Facebook and the Company Website.

Any other duties and responsibilities expressed and implied which arise from the nature and character of the post within the Homes.

Your personal requirements will be;
Able to prioritise workload.

Good oral and written communication skills.

Good organisational skills

Motivated

Work well under pressure

Confidentiality

Amiable and helpful personality and able to work as an integral part of a team.

Positive Steps Specialist Care Services Ltd has a strong commitment to achieving equality of opportunity in both services to the young people placed in our care and the adults we support as well as within the context of the employment of people. It expects all employee’s to understand and promote its Policies in their work.

The Administrator in general works a 37.5 hour week ; Monday - Friday 9am-5pm. The role is flexible and earlier or later starts are possible. Hours to be discussed at interview.

Although not working directly with vulnerable children and adults we would expect all applicants to undergo a check with the Disclosure and Barring Service in order to ensure their good character.

Work Remotely
- No

**Salary**: £10.75 per hour

**Benefits**:

- Casual dress
- Company pension
- On-site parking
- Store discount

**Experience**:

- Administrative: 3 years (required)

Work Location: One location

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