Department Coordinator

3 days ago

Aberdeen, United Kingdom Davidson and Robertson Full time

**Job Title** | Department Coordinator

**Job Type**| Part Time (21 hours)

**Salary**| Competitive Salary

**Location**| Aberdeen - please note this is an office based role

**Our Company**

Davidson and Robertson have been adding value to land based businesses by providing high quality independent advice and best service, since 1891. Our progressive firm of Rural Surveyors and Consultants, now have 6 offices through Scotland and Northern England, looking to expand further within the next few years.

**The Role**

Responsibilities will include, but are not limited to the following:

- Produce reports, brochures, promotional information and other written material.
- Set up, maintain and archive files ensuring compliance with opening and closing procedures, money laundering procedures, signed terms of business, agreements etc.
- Raise and send out marketing and sales fee invoices, dealing with queries.
- Contribute to providing content for the social media profile of the department/geographic locations.
- Responsible for managing comparable database and obtaining comparable evidence.
- Responsible for completing the valuations register and for managing the valuations process and ensuring compliance checks are followed.
- Understand regulatory compliance requirements and responsible for ensuring all required documentation is received and processed to meet regulatory requirements.
- Prepare letters of engagement.
- Deal with clients to provide updates and obtain information.
- Process mail merges.
- Responsible for filing/photocopying/scanning/archiving/printing/binding.
- Handle telephone calls, take messages and cover phones.
- Process incoming and outgoing mail, arranging couriers etc.
- Help at internal/external department events and arranging and coordinating team meetings and events.
- Support fee earners with research.
- Support client reporting requirements.
- Assist the agency team with sales related work.

**What you will need to succeed**

Qualifications and IT skills
- Intermediate IT skills.

Skills and Attributes
- Client focused and comfortable in a customer facing role.
- Numerate.
- Organised and able to prioritise workload in a fast-paced environment.
- Excellent verbal and written communication skills.
- Positive, proactive and flexible approach.
- Excellent attention to detail.
- Must be a team player but also can use own initiative.
- Must be able to cope with routine tasks.
- Dependable - team can rely on job holder to produce work to deadlines.
- Ability to work under pressure.
- Enthusiasm to do a good job.
- Proactive with strong ownership approach to operational workflow.
- Confidential and trustworthy.

Experience and Knowledge
- Experience in an administrative role within the property market.
- Experience of using social media for business purposes.

**What We Can Offer You**

Davidson and Robertson strives to continuously create a friendly working environment and provides numerous benefits to ensure employee satisfaction. These include but are not limited to:

- Job related training.
- Excellent holidays.
- Competitive salary.
- Group Life Cover.
- 24/7 access to a UK Based GP online.
- Online fitness programme and access to nutrition consultations.
- Mental Health Support Helpline access.
- A free health check.

**Job Type**: Part-time
Part-time hours: 21 per week

**Salary**: £23,000.00-£25,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location

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