Admin Team Lead

1 week ago

Glasgow, United Kingdom Anderson Anderson & Brown LLP Full time

**TheBusiness**

AAB is a tech-enabled business critical services group, providing services that help businesses at every stage of the lifecycle, helping them manage the critical elements that make businesses tick - their people and their finances.

AAB are focused on people. They believe in the resilience of the human spirit; that with bravery, hard work and perseverance, people can accomplish amazing things. AAB are human, passionate, bold, motivational, positive, empathetic, driven and straight-talking.

**The Team**

At AAB we pride ourselves on providing everyone with an inspiring career opportunity. Our culture keeps the layers simple and the relationship personal. We know that our success is down to one thing, our people, and we make sure looking after our peopleis at the heart of everything we do.

Does AAB sound like a good fit for you? We currently have an opening for an Admin Team Lead to join our Support team.

**The Role**

Admin Team Lead (Glasgow)

Purpose of the role/key responsibilities:

- Pro-actively manage the admin team, including workflow and support requirements, ensuring delivery of awesome service to the technical teams, firm wide, at all times
- Lead weekly team meetings, resolving any team issues and following up on points raised
- Daily liaison with designated Partners and Directors to ensure efficient scheduling of meetings/tasks, diary planning and understanding of work to be undertaken that day
- Proactive diary management including co-ordinating and arranging travel, scheduling internal and external meetings, client liaison, arranging conference calls and managing time allocation throughout the day
- Liaise with Partners and technical team members of all levels to ensure level of PA/administrative support is adequate at all times
- Provide guidance to the team to ensure correct corporate branding and use of firm wide templates, actively looking for improvements and efficiencies
- Assist with high quality confidential document production including reports and proposals documents, using all MS Office packages, ensuring the content is accurate, error free and meets our quality standards
- Approve timesheets, co-ordinate department calendar and approve holiday requests, ensuring sufficient cover firm wide
- Oversee day to day management of reception team, resolving team issues and arranging cover as required
- Update monthly fee projection reports and distribute to the Glasgow Leadership Team on a monthly basis
- Oversee the operational aspects of managing the office ensuring that supplies, equipment and products are sourced as appropriate
- Operational matters in line with H&S, Compliance and Risk Assessments
- Ensuring that the office environmental initiatives are controlled and liaising with the Aberdeen office on the monthly recycling report

Experience and skill set required for the role:

- Previous experience of supporting senior leadership
- Experience of supervising an administration team
- Previous experience of working in a similar role
- Strong all round administrative knowledge and general administration skills
- Experience of working to tight deadlines
- Excellent organisational skills

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