HR Services Data Assistant

**Organisation**
- Southampton City Council

**Service Area**
- HR & OD

**Job Location**
- Civic Centre

**Contract Length**
- Fixed term 12 months

**Work Hours**
- Full time, 37 hours per week

**Salary**
- £28,792 - £31,022 per annum

**Closing Date**
- 21/09/2025

**Job Reference**
- 15997
- JD

Are you passionate about delivering excellent HR services and data accuracy? Do you thrive in a fast-paced environment where attention to detail and customer service are key? Join our HR & OD team as an HR Services Data Assistant and help shape the future of our workforce support.

**About the Role**

As an HR Services Data Assistant, you’ll play a vital role in ensuring the smooth and efficient delivery of monthly HR processes, including input into Business World. You’ll be the first point of contact for a wide range of HR queries, supporting colleagues across the organisation with professionalism and care.

**Key Responsibilities**:

- Input monthly HR data into Business World under the guidance of the HR Services Team Leader
- Provide excellent customer service to internal stakeholders
- Support HR projects and participate in system testing
- Maintain accurate HR records and documentation
- Ensure compliance with statutory requirements and council policies
- Collaborate with teams such as payroll, pensions, and workforce data

**What We’re Looking For**:
**Essential**:

- Minimum GCSE Grade C in Maths and English
- Strong skills in Microsoft Word, Excel, and PowerPoint
- Experience in customer service and working with systems
- Understanding of payroll and pension processes

**Desirable**:

- Working towards a CIPD qualification
- Knowledge of HR administration and its impact across teams

**What You’ll Bring**:

- A proactive, detail-oriented approach
- Strong communication and interpersonal skills
- A commitment to continuous improvement and personal development
- The ability to manage your workload effectively and meet deadlines

**Why Join Us**:
You’ll be part of a collaborative and supportive HR Business Services team, contributing to meaningful work that supports the entire organisation. We value innovation, accountability, and a customer-first mindset.

**W**hat we can offer you**:
**Salary**: The salary band for this role is £28,792 - £31,022 per annum. The **starting salary is £28,792**with annual progression through the salary bands.

Here at SCC we have a range of different perks and benefits, a few examples can be found below.
- Excellent local government pension with 16.8% employer contribution
- Death in service benefit of x3 salary, and optional salary sacrifice shared cost AVC (additional voluntary contribution)
- Generous holiday 25-31 days, based on role and service
- Flexible working options (role-dependent)
- Family-friendly policies - Maternity, Paternity, Adoption, Shared/Unpaid Parental Leave, Time off for Dependents
- Training and development, including coaching and mentoring
- Health and wellbeing support - Employee Assistance Programme, Menopause Pledge, Mental Health First Aiders and access to a variety of staff networks
- Veteran-friendly employer with the Armed Forces Covenant
- Retail discounts and savings through the Southampton City Council benefits platform
- Discounted memberships at local sports and fitness centres
- Sustainable travel benefits - low emission car scheme, cycle to work, season ticket loans
- Employee volunteering scheme with 2 paid days leave to volunteer

**F**or further information on our benefits package please visit**:Employee benefits (southampton.gov.uk)**

**Please note**: We are not able to offer Skilled Worker Visa sponsorship on this role, at this time.

**Contact details for informal discussion**:
**Recruitment contact details**:
Tel: 023 8083 4033

**For more information about SCC please visit**Southampton City Council**
Follow us on social media for regular updates on our featured jobs and latest news.
**Facebook**YouTube**

for this job

Send to a Friend