Band 4 Theatre Administrator

We are looking to recruit a highly motivated and enthusiastic Apprentice Theatre Administrator to join our dedicated team at Queens Hospital, Romford.

This post involves administration work that supports the smooth running of the department, including managing equipment and supplies, use of e-rostering, competency with our theatre management system and allocating of staff.

We have 16 operating theatres with various specialities including Neurosurgery, General Surgery, Vascular Surgery, Ophthalmology, ENT, Trauma, Gynaecology, Maxillofacial, Pain and Obstetrics and work across two sites Queens Hospital and King Georges Hospital. You will have excellent communication, interpersonal and organisational skills. You should have a flexible approach to working hours and be prepared to develop further skills within the operating department.

Alongside the role you will complete the Level 3 Business Administrator apprenticeship.If you already hold this qualification at level 3 or above, then you are not eligible to apply.

Please read the advert and Job Description carefully before applying, ensuring that you clearly demonstrate how you meet the criteria in the person specification.

To be eligible for an Apprenticeship you must meet the following criteria:
Be 18 years old or over

Have the right to work in the UK

Have been permanently resident in the UK for the past 3 years

Applications are welcomed from people who have lived experience of the care system.

The post holder will need to have experience in administrative processes and equipment and supply management in order to support the matron in ensuring the systems are being fully utilised in order to provide safe, effective and efficient processes within the Theatre department. This will include providing feedback to the deputy matrons where systems or processes could be improved within the department.

The post holder will be the first point of contact for all staff groups within the department regarding allocation of ad-hoc, weekly, monthly and quarterly shifts. The post holder must be proactive in reporting to the Matron to ensure shifts are filled, whilst at the same time aim to reduce the usage of bank/ agency work.

Under the leadership of our Chair Jacqui Smith and Matthew Trainer, our Chief Executive, we provide care for the residents of three of the most diverse London boroughs. More than half of our 7,500 strong workforce are from black, Asian and minority ethnic groups and most live in Barking and Dagenham, Havering and Redbridge. We also provide healthcare services to people in south west Essex, and specialist neurosciences services to the whole of the county.

Our services include all the major specialties of large acute hospitals, operating from two main sites - King George Hospital in Goodmayes and Queen’s Hospital in Romford. We also provide outpatient services at Brentwood Community Hospital, Barking Hospital, Loxford Polyclinic, and Harold Wood Polyclinic. We have two of the busiest emergency departments in London.

As we recover from Covid-19, we’re proud to be leading the way nationally in reducing the time our patients wait to get the treatment they need. The pandemic provided the drive for our teams to innovate and change.

We know we have more work to do to improve waiting times for urgent and emergency care, and our performance against the four-hour emergency access standard remains challenged, in comparison to many other London trusts.

We are particularly proud of our regional Neurosciences Centre; Radiotherapy Centre; Hyper Acute Stroke Unit; and dedicated breast care service at King George Hospital. We’re also pleased to be part of the NEL Cancer Alliance.

For further information on this role, please see the attached detailed Job Description and Person Specification.