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Executive Admin Assistant
2 weeks ago
A Global Software Company based in Reading is seeking an Executive Admin Assistant to join their team on a contract basis for 1 month initially with a view to extend for 18 months. Primary Responsibilities - Provide calendar & travel support with utmost attention to accuracy andtimelines, including: - Coordinate and schedule internal/external meetings - Work with stakeholders to brief Customer Meeting Briefings where required - Arrange domestic and international travel as needed. - Reconcile and process expense reports for manager. - Partner with the Domain Business Manager to manage/maintain the Rhythm of Business calendar (Business and People Review Meetings & Events) - Providing support to the team for software licenses and hardware requests and manage spend in accordance with the fiscal budget. - Manage the team hardware inventory and proactively plan and execute hardware refresh program and ensure machines for leavers are retained and reused - Collate Domain Quarterly Business News working with nominated stakeholders - Maintaining and Scrubbing distribution aliases and managing the Teams site for the business. - Maintain financial approval limits for managers (expenses, general purchase orders) - Overall fiscal year planning of business or team morale events. - Ensure compliance with administrative operations policies and procedures. - Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions to include communicating and working with confidential and sensitive information. Knowledge, Skills & Experience - Minimum 5-7 years of experience operating as an Executive Administrator in a large corporate environment. - Balanced skill profile including attention to detail, problem solving, organization and time management. - Excellent written and verbal communications skills. - Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization. - Ability to accommodate varying work styles and perspectives of diverse individuals and groups. - Ability to work effectively under pressure, calmly and confidently with a "can-do" attitude. - Must have a high level of integrity and ability to manage sensitive and confidential information with discretion and professionalism. - Demonstrated proficiency in Outlook, Word, Excel, Visio and PowerPoint. - Strong working knowledge of Microsoft internal tools such as SAFE, MS Expense2 & MyOrder (preferred) Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
