Operations Admin Assistant

1 week ago

York, United Kingdom Mpowering People Full time

**Operations Administrative Assistant**

**About Us**:
Mpowering People is a young, friendly, and vibrant executive search firm boutique based at The Chocolate works - York. Our team thrives in a high-energy atmosphere, dedicated to connecting exceptional talent within the Smart mobility sectors.

We are seeking a highly organized Operations Administrative Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of our office and providing administrative support to our Directors.

**Key Responsibilities**:
Office Management
- Manage weekly food orders and office supplies.
- Coordinate maintenance for office equipment.
- Oversee daily office operations, ensuring a clean and organized environment.
- Liaise with external suppliers (cleaners, water, etc.).
- Ensure all displays are current and visible.
- Send weekly reminders for team updates on the interview, offers, and finals board.
- Act as front of house for interviews, training sessions, and client visits.

Administrative Support
- Track KPIs daily/weekly (call stats, LinkedIn, ZoomInfo, etc.).
- Provide administrative support to the Directors, including managing calendars and travel arrangements.
- Prepare and format documents, reports, and presentations.
- Conduct market mapping as needed.
- Track receipts and expenses.
- Take minutes during team forecast meetings.
- Assist the Managing Director with ad-hoc tasks (e.g., dry cleaning, post office).

Event Planning & Coordination
- Organize social events for the team.
- Plan monthly and quarterly incentives, creating itineraries.
- Collaborate with the Marketing Executive on company announcements.

Qualifications
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and collaboratively.
- Maintain confidentiality in all matters.
- Strong problem-solving skills with a proactive approach.

What We Offer
- A vibrant and supportive team culture.
- Opportunities for professional growth and development.

If you are enthusiastic about joining a dynamic team and possess the skills we are looking for, we would love to hear from you

Pay: From £25,000.00 per year

**Benefits**:

- Company events

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- York: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Reference ID: Ops/Admin Assistant

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