Public Health Contract Support Assistant

The post holder will work on a variety of aspects that support the work of the Public Health Commissioning Team in the South West by providing day-to-day administration, coordination and project management functions.
The post holder responsibilities will include providing support to senior managers and wider team members as appropriate, maintaining electronic filing systems and generic inboxes, collating data and reports, effectively using spreadsheets, undertaking data checking, facilitating meetings including collation of papers and actions, arranging appointments, coding invoices. An ability to effectively communicate, use Microsoft office products and the ability to organise and prioritise the workload to meet deadlines is essential.
The post holder will work on a variety of aspects that support the work of the Public Health Commissioning Team in the South West by providing day-to-day administration, coordination and project management functions.
The post holder responsibilities will include providing support to senior managers and wider team members as appropriate, maintaining electronic filing systems and generic inboxes, collating data and reports, effectively using spreadsheets, undertaking data checking, facilitating meetings including collation of papers and actions, arranging appointments, coding invoices. An ability to effectively communicate, use Microsoft office products and the ability to organise and prioritise the workload to meet deadlines is essential.
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
Making the NHS a great place to work, where our people can make a difference and achieve their potential.
Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
Optimising the use of digital technology, research, and innovation
Delivering value for money.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on the Government website.
Provide secretarial/ and or administration support and advice to the teams and/or Sector to support several initiatives by:

- Taking telephone calls for others in the department when they are out and expected to use their initiative when dealing with phone calls and messages.
- Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate.
- Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team
- Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner.
- Organising and planning events as directed, providing all necessary supporting in local materials.
- Supporting teams in project management and participating in department events.
- Required to input, monitor and check data produced and required for on-going programmes and projects.
- Working with all team members in the collection of information for performance reporting on relevant team projects.
- Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
- Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment. Responsible for ordering stationery and consumables for the department, ensuring they are kept securely.
- Running and collating reports which may include reports to the Board and senior management as required.
- Preparing meeting agendas, papers, taking high level minutes as necessary and distributing notes of meetings including typing up of group discussions and interviews as necessary.
- Supervises staff in day-to-day activities as directed, allocating and checking work as necessary.
- Working together with other support assistants across the organisation to provide an effective network of communication including dealing with visitors to the base and being flexible to cover othe