Senior Administrative Assistant

2 weeks ago


Rochford, United Kingdom Ileostomy and Internal Pouch Association Full time

We have an exciting opportunity for an enthusiastic and organised professional to join us at a time of change and advancement for Ileostomy and Internal Pouch Association. Currently implementing a new strategic plan, the organisation is recruiting for a Senior Administrative Assistant to work full-time from our national office based in Rochford, Essex.

In addition, you will be proficient in Microsoft Office, and will have previous database experience. The role will involve some lone working and you will be confident and proactive in your approach to completing tasks unsupervised. Knowledge and/or experience with ileostomy or internal pouch surgery would be advantageous but is not essential.

**Responsibilities of the Senior Administrative Assistant will include but not be limited to**:

- Management of incoming and outgoing post.
- Allocation of renewal and new member subscriptions and updating member records.
- Completion and dispatch of literature requests and new member welcome packs.
- Monitor, re-order and store office supplies including literature and promotional items.
- Preparing communications, photocopying, collating and distributing as instructed.
- Recording and collating of statistics.
- Assisting with all Health & Safety tasks.
- Efficiently processing and recording requests for support, communicating directly with individuals, medical professionals and IA Support Volunteers, ensuring confidentiality and compliance with data protection and safeguarding regulations.
- Assisting with the organisation of and participating in virtual and/or in person support volunteer training courses. Some evening and weekend work will be required including attendance at quarterly online support volunteer meetings.
- Assisting with the maintenance of IA’s Support Volunteer database.
- Assisting with the organisation and preparation of events and exhibitions, attending IA’s Annual General Meeting and Information Day to support the Office Manager with all necessary tasks. Some UK travel will be required.

**About the charity**:
Ileostomy and Internal Pouch Association is dedicated to supporting those who have undergone ileostomy or internal pouch surgery. Established in 1956 and known as IA we have 45 local support groups managed by volunteers who provide emotional support and practical information within their local area. Amongst other duties, IA National Office assists with the day-to-day administration of the organisation, manages requests for individual support and organises the charity’s national Information Day event.

Ileostomy and Internal Pouch Association are an equal opportunities employer with an aim to support diversity and inclusion across all its charitable operations.

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00 per year

Schedule:

- Day shift
- Monday to Friday



  • Rochford, United Kingdom Essex Partnership University NHS Foundation Trust Full time

    An exciting opportunity has arisen to join us as an Administration Officer within the ESTEP (Essex Support and Treatment for Early Psychosis) team based at Rochford Community Hospital, Rochford, Essex. We are looking for someone with a positive and compassionate approach to supporting patient care. The role will include telephone calls from patients. You...


  • Rochford, United Kingdom Essex Partnership University NHS Foundation Trust Full time

    Essex Partnership University NHS Foundation Trust (EPUT) is looking for a Part Time Administration Assistant, to work Monday - Friday, 9.00 - 13.30 at both Rochford Hospital & Brockfield House, Runwell. The post holder must be flexible able to work on their own initiative and a part of a team. The role will involve frontline tasks, including telephone...


  • Rochford, United Kingdom Essex Partnership University NHS Foundation Trust Full time

    COMMUNICATION You will be required to handle high volume of incoming and outgoing telephone calls to consultants, doctors, clinical staff and members of the public in a polite and efficient manner. There may be conflicts within these conversations that you will be expected to handle with a caring and calm attitude. Maintain strict confidentiality at all...


  • Rochford, United Kingdom Essex Partnership University NHS Foundation Trust Full time

    An exciting opportunity has arisen to recruit a full time Administrator to support the Perinatal Service based at Rochford Hospital, Rochford for 4 days a week, 9am - 5pm. We are looking for individuals with a positive and compassionate approach to supporting patient care. The role will also include telephone calls from clients and due to the nature of the...


  • Rochford, United Kingdom ESSEX PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST Full time

    A healthcare provider in Essex is seeking a Part Time Administration Assistant to work from Monday to Friday. Key responsibilities include managing telephone enquiries, cash handling, and supporting clinical staff. The ideal candidate will have strong administrative and interpersonal skills, and will need to manage occasional distressing situations with...


  • Rochford, United Kingdom ESSEX PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST Full time

    Essex Partnership University NHS Foundation Trust (EPUT) is looking for a Part Time Administration Assistant, to work Monday - Friday, 9.00 - 13.30 at both Rochford Hospital & Brockfield House, Runwell. The post holder must be flexible able to work on their own initiative and a part of a team. The role will involve frontline tasks, including telephone...


  • Rochford, United Kingdom J C S Poster Site Construction Ltd Full time

    We will require you to attend the office in Rochford Monday - Friday for an 8 hr shift however there is some flexibility on start and finish times. **Responsibilities** As a Construction Office Administrator, you will play a crucial role in supporting our operations. Your duties will include, but are not limited to: - Take detailed meeting minutes. -...

  • Executive Assistant

    1 week ago


    Rochford, United Kingdom AJ Chambers Full time

    Executive Assistant / Internal Recruiter AJ Chambers is an award-winning and ambitious specialist recruitment business, focused within the Accountancy Practice, Commercial Finance, and Legal Practice sectors, based in Rochford, Essex. We are growing due to success, and in order to reach our goal of becoming the number one trusted recruiter within each of...


  • Rochford, United Kingdom Essex Partnership University NHS Foundation Trust Full time

    An exciting opportunity has arisen to recruit a fixed term, full or part-time Administrator/Receptionist to support our Community Mental Health Services across the Rochford Locality. Although this is maternity cover, an opportunity could be available for a permanent post following completion. You will be pivotal in providing a comprehensive administration...


  • Rochford, United Kingdom Essex Partnership University NHS Foundation Trust Full time

    An exciting opportunity has arisen to recruit a part time (job share) Administration HUB Lead to support the admin service based at Rochford 3 days a week (Monday, Thursday and Friday 9am - 5pm). The role will require travel / cover to all of our Rochford locality sites - including Canvey, Rayleigh, Southend etc. You will have day to day responsibility for...