Pa Secretary

6 days ago

Glasgow, United Kingdom Pertemps Glasgow Perms Full time

Our client who is based within the Public Sector, have a temporary role for a PA/Secretary. This role will be based in the West End of Glasgow. This is a temporary assignment for approx. 2 months and the rate of pay will be £12.19 per hour. Full time (35hours per week) Mon-Fri 9-5.
**Main duties**:

- Provide efficient and effective administrative and secretarial support to senior management
- Manage diary and meeting schedules. Extensive electronic diary management for the appointed
- members of senior management. Identify and resolve any diary clashes. Arrange meetings with a
- wide variety of staff and external stakeholders, ensuring that all facilities are in place to ensure a
- smooth meeting, from room bookings, audio-visual equipment, catering, issuing invitations and
- tracking invitees' attendance.
- Prepare agendas and papers for meetings and ensure that all key actions are followed up in a
- timely manner. Clerk meetings and record concise minutes. Prepare for meetings and run an efficient bring
- forward system, ensuring that all papers for meetings are collated and ready timeously.
- Organise travel arrangements for allocated members of the senior management team, prepare the itinerary for travel.
- Support members of the senior management team in the preparation of PowerPoint presentations, and other materials for presentations, including collecting and collating information. This will include creating, managing, and manipulating spreadsheets anddatabases.
- Prepare and process expenses and travel claim as may be required.
- Process manager requests within the HR system, and record sickness absence as require

**Skills and Experience**:

- Excellent interpersonal skills
- Excellent administrative and secretarial skills necessary to carry out duties.
- Ability to work independently and organise own daily workload without supervision.
- Resilient and able to adapt to frequent change.
- Excellent written and oral communication skills.
- Excellent IT skills and proficient in the use of Microsoft Office and Outlook, including the use of
- Excel, Word, and PowerPoint.

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