Assistant Administrator Glasgow

2 weeks ago

Glasgow, United Kingdom Anderson Strathern LLP Full time

Anderson Strathern is one of Scotland’s leading full service law firms. We are a progressive leading Scottish law firm with a strong brand focused on taking our clients where they want to be. We have offices in Edinburgh, Glasgow, East Lothian and Shetland. We pride ourselves in providing a seamless, high quality service delivering commercial and practical advice to help our clients achieve their personal and professional goals.

An exciting new vacancy has arisen in our Commercial Real Estate department in the Glasgow office for an Assistant Administrator who keen to learn and looking to start or develop a career within Anderson Strathern. You will provide administrative and PA support, working closely with the other PAs within the Department and in the wider PA Services Team.

Flexibility is key as there will be a requirement to support fee earners at all levels within your own department with a broad range of tasks and you may, on occasion, be asked to help other departments within the firm if needed.

The tasks you will carry out are included in, **but not limited to**, the list below.

You may be responsible for:

- Scanning, saving, and distributing incoming mail
- Photocopying, scanning, printing, binding, filing, and archiving
- Supporting the preparation of bulk documentation, files, and bundles
- Using PDF Docs to pull complex legal documents together, paginating papers, and reducing file sizes
- Helping to maintain our Interaction database
- Providing occasional ad hoc cover for reception
- Providing occasional assistance to set up for events/large meetings
- Making hand deliveries
- Assisting with finance and billing processes for the Department, including uploading invoices to our finance system (Aderant) and producing bills to be sent to clients.
- Assisting with legal secretarial duties (for which you will be provided with full training), including dictation, formatting and amending documents and completing Cashroom forms.
- Assisting with ad-hoc departmental projects
- File opening and onboarding clients
- Assisting with Dataroom management

This role has excellent career progression prospects, particularly within the PA Services team and you will receive training to allow you to assist with legal secretarial duties which will allow you to progress your career towards becoming a Legal PA in the future.

What you will need to succeed
- Experience not essential - however a “can do” attitude is
- Good computer skills including Word and Outlook (PowerPoint and Excel would be helpful)
- Good communication skills with the ability to listen and to liaise and work well with partners, fee earners, business support staff, and other PAs
- A common sense and a methodical approach to work
- Good presentation skills with an eye for detail
- The ability to act professionally and be a representative for the firm at all times
- Enthusiasm, commitment, flexibility and a willingness to learn new skills
- Good numeracy skills
- A genuine desire to develop a Legal PA career

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Glasgow: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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