Administration & Applications Officer

2 weeks ago


Cambridge, United Kingdom Wavelength Charity Limited Full time

**ADMINISTRATION & APPLICATIONS OFFICER**
**JOB DESCRIPTION**

**APPLICATIONS & DATABASE**
- Liaising with applicants
- Purchase equipment and arrange delivery to beneficiaries
- Administration of Feedback Forms
- Application data input onto database
- Ensure efficient execution of the impact measurement process
- Recipient records filing
- Analyse data and compile reports for Management Team
- Liaise with external suppliers, regarding database, where necessary

**PURCHASING**
- Sourcing and quote gathering
- Ordering
- Supplier liaisons

**BOOKKEEPING (Xero)**
- Accounts receivable & payable
- Expenditures and receipts
- Track profit/loss
- Compiling papers for Board Meetings

**ADMINISTRATION**
- Preparation of all Board papers
- Compiling functional reports (eg Finance, Fundraising & Projects)
- Collating and inputting data onto the Quarterly Board Report
- Timely distribution of papers
- Booking meeting room and refreshments
- Booking meetings with Trustees
- Trustee liaison regarding meeting related queries
- Minute taking and distribution
- Assisting with Social Media
- Assisting with distribution of Publications/Newsletters

**GENERAL RESPONSIBILITIES**
- Answering phones
- Inbox management
- Post management
- Staff inductions
- Ensure smooth running of office

**PERSONAL ATTRIBUTES**
- Sound knowledge of Xero Accountancy software
- Previous experience of charity accounts
- Well organised
- Ability to communicate well, on all levels
- Good sense of initiative
- Comfortable working alone
- Confidence to approach potential bodies/organisation

**Salary**: £25,000.00-£28,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Cambridge: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person



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