Senior Fund Administrator

**Main Job Purpose**

Ensuring that the provision of fund administration services are aligned with the client SLA’s, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.

Reporting to the Fund Administration Manager.

**Key Responsibilities**:
Prepare fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors

Work with the Investor Relations team to deal with ad hoc investor queries and maintaining databases

Prepare and/or review payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments

Prepare and/or review investor correspondence template (i.e. for sending of monthly financial reports and notices) where relevant

Work with the Investor Relations team to update and control static data of investors of the Funds, including bank details

Assist in analysing investment proposals to ensure potential fund acquisition meet fund investment criteria

Liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements

Assist in updating the foreign exchange and invoices log

Prepare and/or review bridge facility reporting required for the funds Assist in execution of documents and other ad hoc administrative client and investor requests

Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day-to-day administration of the Fund and other custom reporting and projects for specific investor needs.

Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list

Assist the Corporate Services team with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meetings

Assist the Corporate Services team in updating logs including minutes, shareholder and loan note registers where required

Assist with the preparation and compilation of board packs

Ensure compliance with all relevant internal processes, procedures and controls when discharging you Fund Administration duties, using the appropriate system or platform in order to do so

Provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Capital Team

Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures

**Technical Skills - Essential Requirements**

Proper and effective administration skills

Good time management skills

Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately

Sound problem solving skills

Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word

**Technical Skills - Desired Requirements**

Good understanding of fund structures and fund cash flows

Good understanding of the Private Capital industry

**Qualifications and Industry Experience - Essential Requirements**

An interest to study towards ICSA/ACCA/ACA or a similar qualification

**Qualifications and Industry Experience - Essential Requirements**

Prior experience of Private Capital and fund administration

**Personal Style - Essential Requirements**

To be a team player and to help and step in to assist other members of the team when required

Good interpersonal and communication skills and able to deal with various parties both internal and external

Organisational skils are key, with an ability to manage workloads and to meet all deadlines

Good attention to details

**Personal Style - Desired Requirements**

Ability to work consistently to meet client deadlines