Operations Administrator

2 weeks ago

Cheshire, United Kingdom SGS Full time

**Main Purpose of Role**

The main purpose of this role is to support the admin activities within the operations, accounts, and Health & Safety functions of the UK business. This will involve working directly with the leads to complete daily admin task as outlines below to effectively manage the business.

**Key Accountabilities**

**Job Management Admin**

Ø Opening and assigning jobs are per UK service work schedule/Calendar to engineers.

Ø Update/ Maintain UK service works sheet to reflect jobs are quoted and purchase order, received.

Ø Upload PO, to jobs on company system and in customer files

**Accounts Admin**

Ø Process of Purchase ledger invoices, follow up on queries.

Ø Process of Sales Ledger Invoices, follow up on queries.

Ø Data analysis of RGC Timesheets and preparation of monthly and quarterly reporting for Management.

Ø Processing expenses claims.

Ø Management of Stock Control - monthly stock take report, follow up on stock discrepancies in RGC system.

Ø New Suppliers setup - liaising with Procurement, follow up on all required forms.

Ø New Customers setup - follow up on customer forms, forwarding relevant information to Management for Credit check and approval.

Ø Assisting the company accountant as required with additional duties

**Procurement Admin**

Ø Procurement of routine spares and consumables as required for Bristol Workshop or day to day site works

Ø Upon receipt of goods, confirm received on the company system and update UK service sheet if appropriate.

Ø Shipping of goods nationally and internationally

**General**

Ø Ensuring that all customer/supplier contact are positive, and queries are responded to in a timely manner and directed to appropriate persons where necessary.

Ø Ensure equipment / gas certificates are saved to network.

Ø Assist in Quality Control Audits.

Ø Point of contact, answering phone, taking messages etc

Ø Forwarding post to other SGS offices

**Please note that you may be assigned other duties and responsibilities from time to time as the Company sees fit and accept this as a condition of employment. **

**Performance Goals**

Ø Support to Business Leads

Ø Maintain relationships with existing customers and develop relationships with new customers

Ø Organised with great attention to detail

**Core Competencies**

Ø Organised

Ø Efficient

Ø Attention to detail

**Expected Behaviours**

Ø Positive, driven with developed people skills

Ø Work Collaboratively with others

Ø Demonstrate a commitment to excellence

**Mandatory Training**

Ø 5 General Certificate of Secondary Education (GCSE’s) at grade C and above and including Mathematics and English

**Desired Skills & Experience**

Ø 3 Years in similar role

Ø Administration / Accountancy experience

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