Personal Assistant to The Managing Director

**Job Title: Personal Assistant to the Managing Director - Hospitality Industry**

Location: Burcombe, SP2

Reports To: Managing Director

Position Type: Full-Time (hybrid)

Job Overview:
Key Responsibilities:
**-Calendar and Schedule Management**:

- Organize and maintain the Managing Director's calendar, ensuring all appointments,

meetings, and events are scheduled efficiently, monitoring and managing any changes required etc.
- Prioritize and manage competing schedules, ensuring that the Managing Director’s time is allocated effectively.
- Coordinate both professional and personal appointments, meetings, and travel, ensuring all logistics are in place.
**- Communication and Correspondence**:

- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Serve as a point of contact between the Managing Director and internal/external stakeholders, ensuring timely communication.
**- Meeting and Event Coordination**:

- Organize and prepare for internal and external meetings, ensuring the Managing Director has all required materials, agendas, and briefing notes.
- Take notes and minutes during meetings, tracking actions and deadlines.
- Coordinate and assist with the planning and logistics of company events, conferences, and personal engagements.
**- Project Management and Research**:

- Assist with ad-hoc projects, research, and administrative tasks as directed by the Managing Director/other directors, collaborating with different departments as required.
- Track progress of ongoing projects and provide updates to the directors on key deliverables and deadlines.
**- Client and Stakeholder Relations**:

- Develop and maintain positive relationships with key clients and stakeholders, ensuring a high level of service and professionalism.
**- General Administrative Support**:

- Perform general administrative duties, such as filing, maintaining records etc.
- Manage the Managing Director’s inbox and digital file management, ensuring documents are stored and easily retrievable.
- Assist with general office management tasks as required i.e. managing office supplies, equipment and other administrative needs.
- Assist with HR-related tasks, such as onboarding new employees and maintaining personnel records.
- Assist with scheduling of statutory maintenance for each of the pubs, co-ordinating contractor arrival, maintaining records etc.
- Assist with sales & marketing-related tasks as required (e.g. as holiday cover for the Sales & Marketing Manager) such as dealing with guest enquiries, co-ordinating room bookings, updating marketing materials, social media monitoring etc.
**- Personal Management**:

- Assist with occasional ad hoc personal errands and tasks.
**- Confidentiality and Discretion**:

- Handle sensitive and confidential information with the highest level of professionalism and discretion.
- Manage personal and business matters with a sense of urgency and confidentiality.

This job description provides an overview of the key duties and responsibilities for the role of Personal Assistant to the Managing Director. Duties may evolve based on business needs and priorities.

Key Skills and Qualifications**:

- Experience**:

- Minimum of 3-5 years of previous experience as a Personal Assistant, Executive Assistant, or in a similar role, preferably in the hospitality or service industry.
**- Skills**:

- Exceptional organizational and time-management skills with a keen eye for detail.
- Strong verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Ability to multitask and adapt quickly to shifting priorities in a fast-paced environment.
- High level of professionalism, integrity, and confidentiality.
- Proactive, adaptable, and resourceful, with a problem-solving mindset.
- Calm under pressure with the ability to handle multiple demands simultaneously.
- Friendly and approachable with strong interpersonal skills.
- Discreet and trustworthy in managing sensitive information.

Pay: Up to £32,000.00 per year

**Benefits**:

- Company pension
- Discounted or free food
- Employee discount

Work Location: Hybrid remote in Salisbury