Dstl Senior Personal Assistant

**Details**:
**Reference number**:

- 271817**Salary**:

- £25,052 - £29,228- Salary is dependant on experience and skills. Dstl level 4: £25,052 - £29,228**Job grade**:

- Higher Executive Officer- Dstl Level 4**Contract type**:

- Permanent**Business area**:

- DSTL - Operations Division**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 4Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Dstl Porton Down, Salisbury - SP4 0JQAbout the job

**Job summary**:

- The Corporate Support Teams are part of the Business Support Services Group which sits within the Operations Division. We have an exciting opportunity for Senior Personal Assistants (SPA) within the Corporate Support Teams providing professional business support services to a Senior Principal based in Porton, Salisbury.
- The primary role of the SPA is to provide consistent, high quality professional administrative support to nominated Senior Managers. We are looking for someone who has:
- The ability to handle conflicting priorities successfully delivering to changing requirements.
- The ability to successfully manage multiple tasks simultaneously
- Good communication skills

**Dstl recognises the importance of diversity and inclusion as people from diverse backgrounds bring fresh ideas. We are committed to building an inclusive working environment in which each employee fulfils their potential and maximises their contribution.**

**We particularly welcome female and ethnic minority applicants and those from the LGBTQI community, as they are under-represented within Dstl at these levels.**

**Job description**:
**In this role you will**:

- Proactively plan, organise and monitor the commitments of the Directors/Senior Managers, making best use of resources and opportunities (i.e. inbox management, diary management, visits / travel

arrangements);- Act as a point of contact for the Directors/Senior Manager
- Be an enabler for effective Executive/Directorate/Department meetings, including VIP visits, through the provision of professional administrative support with timely preparation of meeting documentation,

accurate minute/sensitive minute taking, prompt circulation of actions;- Ensure that Executive/Directorate/Division information is accessible, accurate and controlled to meet Dstl’s information management policies;
- Act as a point of contact for Executive/Directorate/Department communications, ensuring that the appropriate message is communicated to the right people in a controlled manner.

**Important Information**

This role will require full UK security clearance and you should have resided in the UK for the past 5 years. For some roles Developed Vetting will also be required, in this case you should have resided in the UK for the past 10 years.

**Person specification**:
**We are looking for someone who has**:
**Qualifications**
Essential- Evidence of good standard of general education (e.g. GCSEs or equivalent including English and Mathematics at Grade C or above).
- Appropriate qualification in business administration e.g. NVQ Level 3.

In the absence of a formal qualification, relevant experience will be considered (i.e. 2-3 years working in an administrative support environment).- ITQ Level 2 or equivalent IT proficiency qualification / experience.

Desirable- NVQ level 4 in Business Administration (or equivalent)
- Stage II RSA (or equivalent) certificate in typing/word processing
- City & Guilds Level 1 Certificate in Shorthand Speed 50-120 WPM or equivalent proficiency qualification/experience.

**Skills**
Essential- Competence in using Microsoft Office software products, specifically Word, Excel, PowerPoint and Outlook.
- Good time management and the ability to prioritise competing demands.
- Minute taking.

Desirable- Customer service skills.
- Influencing skills.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Leadership
- Seeing the Big Picture
- Delivering at Pace

**Benefits**:

- We'll provide a great range of benefits including;- Fully flexible working, including alternative working patterns, annualised hours, and job share, to name a few.
- Flexible Working hours, a 12 month reference period and the ability to bank hours. Up to 37 hours can be taken in any calendar month
- Excellent learning and development to ensure everyone fulfils their potential.
- Maternity, adoption or shared parental leave of up to 26 weeks full pay followed by 13 weeks statutory pay and a further 13 weeks unpaid, and paternity leave of 2 weeks full pay.
- Chartership and accreditation support.
- Pension.
- Generous annual leave, with the ability to buy and sell up to 5 days holiday per year.
- A competitive salary.
- Onsite gyms and restaurants.
- Staff discounts for high street and online shopping, restaurants and days out.

**Our Diversity Networks*