Executive Assistant to The Chief Financial Officer

19 hours ago

Dundee, United Kingdom The James Hutton Institute Full time

**Main Purpose of Job**

Provide confidential administrative support and committee secretarial support to the CFO, the Chair of Audit & Finance Committee, the Director of Campus Operations, and other members of the Executive team as required.

This role will be fixed term for between 6 and 9 months.

**Main Duties of Postholder**
- Arrange committee and other internal meetings including co-ordinating and preparing agendas and papers, taking minutes, maintaining action trackers, room bookings: encompassing, but not limited to, Audit & Finance Committee, Science Strategy Group, RESAS Client Office, Income Generation Group, Estates & Facilities, Health & Safety, Heads of Professional Services, annual Hutton Science Symposium; research Peer Support College
- Support CFO communications, monitor and respond to correspondence and distribute tasks arising from any actions as required.
- Maintain the CFO diary and schedule by arranging all appointments to ensure effective diary management.
- Organise travel and accommodation, prepare weekly itineraries and submit monthly expenses for CFO.

**QUALIFICATIONS / EDUCATION**

**EXPERIENCE**

**Essential**
- Significant experience of providing EA /administration support to senior management.
- Experience of secretarial support to committees and meetings
- Experience of project administration and document management.
- Proven ability to work to deadlines.

**Desirable**
- Experience of working in a higher education or a research organisation
- Knowledge of database management

**SKILLS / COMPETENCIES**

**Essential**
- Excellent IT skills, particularly MS Office (Word, Excel, PowerPoint)
- Excellent communication skills, both oral and written
- Strong planning, prioritising and organisational skills
- Ability to work independently and proactively, as well as part of a team.
- Attention to detail, with high standards of accuracy.

**Additional notes**
- Flexible / Hybrid working arrangements are possible. Primary work base will be at Hutton’s Invergowrie campus. Must, however, be able to attend any Hutton campus as required.

The James Hutton Institute is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The James Hutton Institute is a: Stonewall Diversity Champion; Athena SWAN Bronze Status Holder; Disability Confident Committed Employer and a Living Wage Employer.

The James Hutton Institute is Happy to Talk Flexible Working.

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