Pa & Office Assistant - Electric Square, Uk

Electric Square is an award-winning game studio excelling in AAA console development, known for exceptional gameplay and visuals. Our 300+ expert developers across the UK, Singapore, and Malta craft immersive experiences on world class titles such as Diablo IV, Assassin's Creed Nexus: VR and The Lords of the Fallen.
We’re looking for someone to come onboard as our PA and Office Support extraordinaire, where no two days are ever the same You’ll be teaming up with our Business Development Manager to help craft amazing and creative itineraries, sourcing hidden gems for events and client meetings all over the globe.
As well as be the welcoming face of our studio based in Brighton and ensuring every single detail is meticulously tended to, you’ll join forces with our Office Manager to help maintain the awesome studio vibe, from doing the very small things to the big. You’ll help create fantastic events from festive parties to project go-live celebrations or summer soirees. You’ll also be able to creatively step into the into the world of studio merchandise, coming up with ideas for things that will captivate and inspire others at our events, conferences, and festive gift ideas.
This role is predominantly Studio based, with the opportunity to work from home one day a week if desired.
Roles and Responsibilities
- Working closely with the Brighton studio Office Manager to assist in Office Management tasks, such as dealing with deliveries, couriers, food delivers and orders, helping with Christmas gifts orders and distribution and ensuring the studio is always kept tidy.
- Being the first point of call to visitors.
- Assist Office Manager with the organisation of Studio events. i.e Christmas parties, project go-live celebrations, monthly lunches.
- Reconcile credit card usage, process expenses through the studio’s expenses system.
- Supporting colleagues with administrative tasks, particularly the HR and Core Services team.
- Working closely with the Business Development Manager to organise travel and accommodation, including creating itineraries for international travel.
- Research and source appropriate venues and restaurants nationally and internationally for client meetings and entertainment.
- Act as an occasional PA for the studio directors, helping with the administration as required including expenses and travel assistance.
- Arranging couriers for international shipping.
- Purchasing tickets for events and conferences - establishing the best way to order bulk tickets most cost-effectively.
- Type up, organise, and file notes taken from client calls, ensuring these are concise and easily accessible by creating an organised filing system in OneDrive.
- Involved with ordering and creating ideas for studio merchandise for events and conferences.

**Requirements**:

- High level of organisational skills.
- Warm and caring nature with a positive attitude.
- Excellent eye for detail.
- Be creative and full of imagination.
- Fantastic time management skills and ability to multi-task and prioritise work.
- Flexibility to adapt to changing work demands.
- Excellent written and verbal communication skills.
- Proficiency in MS Office
- You should also have:

- A can-do, willing-to-help attitude and muck-in with a friendly face.
- A desire to work in a creative, fast-paced environment.
- An energetic and enthusiastic attitude towards work.
- Are able to work independently.
- Previous experience in a similar admin position.
- A commitment to supporting team values and culture.

**Benefits**:
When you join Electric Square, you can expect to enjoy a unique culture. Whether its participating and relaxing with one of our wellness benefits or discussing the latest games over lunch cooked one of Brighton's incredible pop-up diners. The Studio knows that it’s the best people who make the best games, and this is what Electric Square invests in. Below you will find all the benefits and perks you can enjoy as an Electric Square team member.
- Holidays - 25 days’ annual leave entitlement, including studio closure over the Christmas period, plus all UK bank holidays
- Bonus Anniversary Holidays - An additional day of annual leave for each year’s anniversary working at Electric Square, up to a maximum of 30 days of annual leave entitlement.
- Generous Team Project Bonuses (usually paid when the product ships/launches)
- Company Pension Scheme - Employer contribution matching award-winning pension scheme provided by NEST under the UK government's automatic enrolment scheme.
- Private Medical Insurance Scheme - Full private medical cover provided by BUPA Healthcare.
- Group Income Protection
- Health and Well-being Allowance - £50 per month to spend on your choice of a range of healthy activities, ranging from going to the gym, rock climbing, yoga and a lovely massage. It's on us
- Group Life Insurance
- Private Dental Insurance Scheme - Full private dental cover is provided under our dental plan company scheme.
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