Syp - Vehicle Commissioning Support Officer - May

**Role**:Vehicle Commissioning Support Officer***

**Department**:Vehicle Fleet Management

**Location**:Churchill Way, Sheffield

**Salary**:£24,552 - £31,434 (Band C/D)

**Hours**: 37 Hours per week

**Contract Type**:Temporary (for 12 months)

**Role Purpose**:
Work as part of the Vehicle Fleet Management Team to coordinate, monitor and maintain the vehicle replacement programme. Compile vehicle conversion specifications as required. Liaise with Manufacturers and Convertors to ensure standardisation of equipment that is role/user specific and construction use regulated.

This post is to provide support to the Senior Fleet Manager, Fleet Manager and the Commissioning Team. Take overall responsibility for Stores and Storekeepers. The post holder will be directly responsible to the Senior Fleet Manager but will work closely with the Fleet Manager when planning workloads etc.

**Key Responsibilities**:

- Undertake business administrative, procurement and finance tasks in support of the identified work-stream as required, such as arranging and participating in meetings, updating and publishing documentation.
- Responsibility for the recruitment, development, welfare, performance, discipline and health & safety of the Staff within remit.
- To administer and oversee daily tasks for the commissioning function, including the creation and amending of reports, data cleansing, process development and liaising with suppliers where necessary.
- Actively assist in the day-to-day delivery of planning and monitoring in all aspects of vehicle commissioning and stores to ensure timely and accurate maintenance of fleet records and systems.
- Work as part of the VFM team, assisting colleagues across both sites and build relationships with external agencies/partners and suppliers.
- Develop expertise and knowledge of specific categories of vehicles, e.g. Traffic, Firearms, Beat. Construct vehicle specifications accordingly.
- Contribute in decision-making and help develop best practice for maintaining the efficiency of the vehicle replacement process, including timely preparation of vehicle parts kits for conversions (both internal & external).
- Extract Data and ensure the accuracy for reports for the Management Team, internal and external stakeholders.
- Monitor vehicle delivery dates and liaise with Senior Fleet Manager and Finance to ensure budgets are accurately monitored and projected.
- Assist in the creation and formulation of associated policies.
- Carry out research, provide project management support and advice to ensure successful implementation of fleet projects.
- Plan and prioritise workload of commissioning team, liaising with the Fleet Manager as required to enable effective workshop loading.
- Maintain and develop performance and quality management systems.
- To develop and automate fleet processes to ensure the effective and efficient management of stores and commissioning, ensuring stock levels are maintained at the optimum level and discrepancies are minimised.
- Performs such other duties as reasonably correspond to the general character of the post and are commensurate with its level of responsibility.
- May be required to work outside normal working hours and travel around and outside of the force area.

**Skills and experience**:

- You are required to possess a clean driving licence and to have the ability to travel across the force area.
- To hold the Certificate in Car Fleet Management (CCFM) or be working towards this qualification.
- NVQ Level 3 Supervisory Management Qualification (or equivalent) or willing to work towards this.
- The nature of the role requires the post holder to undertake annual health assessments.
- This role is career graded and movement to Band D will be following successful completion of the CCFM.
- Knowledge and experience of Fleet Management Systems e.g. Tranman, Telematics, Fuel Systems etc.
- Ability to collate data from the fleet management systems and assimilate into a report and check for accuracy.
- Good written and oral communication skills.
- Previous experience of Microsoft Excel, Microsoft Access and Microsoft Power point.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

**Benefits**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

- Generous annual leave allowance
- Flexible and hybrid working
- Generous ‘family’ leave
- Voluntary CPD Events for all staff to allow continuous development
- Mentoring & Coaching Scheme
- Access to a range of occupational health facilities
- Generous pension scheme
- Employee assistance service (accessible 24/7)
- Additional benefits for Westfield Health members
- Cycle to work scheme
- Sports and Social Club

**Eligibility**:
**Appearance & Standards**:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive profession