Project Coordinator

**Role**:Project Coordinator

**Grade**:Band 5

**Reports to**:Facilities & Maintenance Manager

**Contract**:Fixed Term - 12 months

**Role summary**:

- To co-ordinate all aspects of PDSE Projects, liaising with PDSE Management and external contractors and stakeholders.
- To support the implementation, development and maintenance of tasks relating to PDSE Projects
- Requirement for travel to all PDSE sites and other facilities relating to projects.
**Key accountabilities**:

- The prime responsibilities will be to co-ordinate project activities and tasks.
- Ensure the effective co-ordination of the project(s) and be responsible for:

- Liaising with external and internal stakeholders.
- Organising project meetings and taking minutes
- Administrative tasks associated with project development and implementation
- Development of Project plans, timelines and reporting documents and other project related documents
- Ensure that the project team/ board are organised and informed of project progress through regular workstream reporting and communication.
- Establish and maintain the project(s) documentation library(s). Ensure that all core project logs are kept up to date.
- Produce and maintain core project documentation, to include: project risk, issue, exception and lessons learnt logs
- Work with finance team to support the procurement process including Tender activities and project costings
- Support facilities strategy across the PDSE estate
**Measures of success**:

- Successful outcomes to items listed in role summary and other delegated tasks
- Successful delivery of key priorities and objectives agreed with manager and as part of the performance development review
- Positive feedback from external and internal stakeholders
- Manage competing demands and meet deadlines
- Create a tangible positive working environment
- Improved corporate performance in terms of financial and non-financial measures
**Knowledge, Education and Training**:

- Relevant qualifications are desirable but not essential e.g. Project Management
- Knowledge of project management and change management are desirable
- Knowledge of Project Management tools and techniques
Knowledge of risk management, health & safety and fire safety
- Understanding of confidentiality and data protection and Freedom of Information requirements
- Computer literacy, including competence with Microsoft Office
**Experience**:

- Working independently in a team environment
- Working alongside multi-disciplinary professionals and being able to effectively meet the aims of the organisation
- Evidence of successfully meeting objectives in relation to efficient and appropriate service delivery
**Skills**
- Excellent communication skills including report writing, one-to-one communications both written and verbal, presentations, chairing meetings.
- Strong interpersonal skills to support the development of good working relationships with team
- Excellent analytical skills, with the ability to respond to differing situations quickly and effectively, and the skill set of absorbing highly complex facts that are often conflicting and translating into user-friendly communications for non-technical staff.
- Understanding of how internal processes can impact on organisational performance
- Able to prioritise and move between tasks to meet deadlines
- Able to travel independently across the Peninsula
- Ability to problem solve and find innovative solutions
**Behaviours**
- Highly self-motivating with a demonstrated ability and confidence to work on own initiative.
- Team player. Good team motivator
- Able to plan and prioritise own workload independently
- Quickly grasps and responds to changing requirements of the organisation and key stakeholders
- Demonstrates self-leadership
- Demonstrates enthusiasm and commitment at all times
- Demonstrates commitment and support to PDSE, to PDSE managers and to colleagues
- Takes ownership of tasks
- Develops own expertise and is willing to share expertise with others
- Supports others to achieve goals
- Forms good working relationships with colleagues to achieve successful outcomes
- Ability to manage multiple tasks and competing demands
- Demonstrates a commitment to Continuing Professional Development
- Demonstrates an ability to manage and participate in a changing environment with a positive attitude
**Other**:
This job description provides a general reflection of the key accountabilities associated with the post, it is expected that the role holder will undertake any other reasonable activities to assist in efficient service delivery.

This job description is not exhaustive and may change as the post develops, but such change will not take place without consultation between the post holder and his/her manager. Job descriptions should be reviewed at least annually at the appraisal meeting.

**Job Types**: Full-time, Fixed term
Contract length: 12 months

**Salary**: £26,357.00-£29,672.00 per year

Schedule:

- Monday to Frid