Supply Chain Administrator

1 week ago

St Helens, United Kingdom Gentex Europe Full time

**This is a fixed-term role for 9 months to cover maternity leave - with the potential of up to 12 months**

**Purpose/Objective**:
The objective of this role is to manage the day-to-day activity with regards to the control of administration and clerical activity concerning the purchase of materials, equipment and services. In addition, the receipt and process, from Finance, of Procurement related invoice queries through to resolution. The incumbent will require to liaise with the relevant suppliers and internal stakeholders at both Stranraer and Letchworth.

**Key Duties/Responsibilities**:

- Together with the Supply Chain Manager, develop and utilise clearly defined processes and procedures to ensure clarity around the reconciliation of purchase orders, including expediting and On Time Delivery.
- Contact suppliers and expedite relevant queries concerning procurement issues.
- Reconcile relevant outstanding invoices, regarding pricing and delivery information, in order for payment to be approved on the system.
- Achieve compatibility concerning goods receipt (delivery) notes, stock inventory and supplier statements.
- Collate key data, allowing an understanding of the efficiency of the Supply Chain team activity.

**Skills and Abilities**:

- Attention to detail and a “first time correct” attitude.
- Excellent communication skills (written and verbal)
- Friendly, enthusiastic team participant with a positive work ethic.
- Excellent organisational skills and ability to prioritise workload to meet deadlines.
- Ability to take issues, queries and tasks through to a successful conclusion.

**Person Specification**:

- Proven and substantial experience in a similar role within a manufacturing organisation.
- Strong verbal and written communication and interpersonal skills.
- Computer literate with experience of utilising all the Microsoft Office systems, pertinent bespoke IT packages, databases and data analysis software.
- Expertise in the understanding of the SWAN system, including the ability to investigate, interpret, question and action system queries.
- Hands on approach to investigating, interpreting, questioning and actioning relevant system queries.
- The ability to understand the purchase order process and deliver “on time” benefits.

**Qualifications/Experience**:

- A good level of general education
- Experience of working in an administration/clerical capacity.

**Job Type**: Temporary contract

**Salary**: £20,000.00 per year

**Benefits**:

- Company pension
- Life insurance
- On-site parking

Schedule:

- Monday to Friday

Ability to Commute:

- St Helens (required)

Work Location: In person

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