Payables and Accounting Manager

A hybrid role as a Payables and Accounting Manager based in Milton Keynes in the Science and Research sector. Your role would require you to manage the balance sheets and Accounts Payables, Develop and document finance processes, in particular related toPurchase Ledger, as well as assisting the Financial Controller to manage the financial accounts.

**Client Details**

My client is in the Science and Research industry based in Milton Keynes. Due to ongoing projects and an expansion in the business, they are looking for a Payables and Accounting manager to join their team for an initial contracted term of 6-months (thishas the potential to be extended).

**Description**

**PRINCIPAL DUTIES AND RESPONSIBILITIES OF A PAYABLES AND ACCOUNTING MANAGER**:
**Accounts Payable**

- Manage all aspects of the Accounts Payable function as initial point of escalation
- Manage, mentor and develop the Accounts Payable team
- Create and maintain supplier accounts on Sage
- Review and certify that payments are accurate and authorised
- Ensure processes and controls are robust and effective to protect the business against supplier fraud
- Management of creditor days through timely processing of invoices, monitoring invoice query resolutions and supplier statement
- Review the monthly expense schedule to be processed through payroll
- Review expenses on a monthly basis to be grossed up through Payroll
- Track costs and expenses on a monthly basis to include on the PSA
- Produce and maintain Accounts Payable procedure documentation
- To routinely review open Purchase Orders with a view to closing any that are complete
- Develop an excellent working relationship with internal key stakeholders, in particular Procurement and heads of departments.
**Balance Sheet**

- Ownership and reconciliation of the balance sheet, ensuring difference and errors are actioned in a timely manner
- Ensure suspense account is cleared on a weekly basis
- Maintain the fixed asset register and capital contribution accounts. Post depreciation and capital contributions on a monthly basis. Ensure all fixed assets additions are approved
- Prepare the Debtors report and commentary on a monthly basis
- Prepare quarterly VAT return
- Prepare Finance KPI analysis/dashboard
**Other**

- Assist with the Statutory Accounts
- Assist with interim and Year End audits
- Assist with the annual budgeting process
- Deputise for the Financial Controller in their absence.
- Undertake ad-hoc tasks as required.
**Projects (include but not limited to)**

- Manage the documentation of all financial processes, including review and checking for consistency.
- Determine process to accrue Purchase Orders on a monthly basis
- Review open Purchase Orders and determine process for on-going review.
- Set up new arrangement for company credit cards.
- Create a Fixed Asset Policy and expenditure form to seek approval for spend.
- Assist with implementation of Sicon WAP
**Profile**

**ESSENTIAL CRITERIA FOR THE SUCCESSFUL PAYABLES AND ACCOUNTING MANAGER**:
- Experience of improving the Accounts Payable function
- Confident with the ability to build strong working relationships with employees and external stakeholders.
- The desire to challenge existing processes and implement positive change
- Excellent attention to detail
- Ability to work flexibly as part of a small team and demonstrate a 'hands-on' approach.
- Proven self-starter with experience of being able to work independently, juggling and prioritising across workloads and consistently meeting deadlines
- Ability to document processes in a clear and concise manner
- Use of SAGE in particular use Sage 200.
**Job Offer**
- Hybrid role based in Milton Keynes (minimum of 2 days in the office)
- £40-45k salary (pro-rata) depending on experience
- Payables and Accounting Manager in the Science and Research industry