Practice Admin Support

1 day ago

Bradford, United Kingdom Ashcroft Surgery Full time

*Job Summary*

*Duties*
- Answering calls with appropriate phone etiquette, directing inquiries to the relevant personnel/ departments. This could be external parties or at times dealing with patient enquiries.
- Coordinating practice meetings and produce accurate meeting minutes.
- Liaise and book building maintenance companies to conduct repairs or annual services.
- Perform data entry tasks accurately and efficiently, ensuring all records are up to date.
- Assist the Practice Manager with clerical duties such as filing, photocopying, and maintaining electronic data.
- Support with financial processes and record-keeping such as petty cash and collating invoices as required.
- Organise and maintain electronic and physical practice HR files to ensure easy access to information.
- Provide administrative support to team members as needed, contributing to a collaborative work environment.
- Covering Practice Admin/ Reception duties during periods for annual leave and sickness cover.

*Skills*
- Medical Practice/ Healthcare experience (desirable).
- Systmone knowledge.
- PA experience (desirable).
- Proficient in professional phone etiquette with excellent communication skills.
- Strong knowledge of Microsoft Office, Excel, PowerPoint.
- Experience in clerical and office tasks with attention to detail.
- Familiarity with any accounting or HR software would advantageous.
- Exceptional organisational skills with the ability to prioritise tasks effectively.
- Competent in data entry with a high level of accuracy.
- Ability to type efficiently and manage multiple administrative duties simultaneously.
- Experience in meeting minute taking.
- A proactive approach to problem-solving within an administrative context.

This role is essential for maintaining the operational efficiency of our practice while providing outstanding direct support to the practice manager in the form of administrative support.

**Job Type**: Part-time

Expected hours: 16 - 20 per week

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 18/10/2024

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