Admin Officer

**Details**:
**Reference number**:

- 258276**Salary**:

- £24,173 - £25,462**Job grade**:

- Other- 6b**Contract type**:

- Permanent**Business area**:

- FLS - Land Management - Forestry and Land Scotland (FLS) is an executive agency of Scottish Government. We manage the National Forest on behalf of Scottish Ministers and serve as part of the Environment and Forestry Directorate of Scottish Government. There are five regions**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

Things you need to know

Location
- Cradlehall, Scotland, IV2 7NLAbout the job

**Job summary**:
You will provide secretariat support to the RMT. In addition to this role you will undertake finance related duties by all ensuring colleagues submit their government procurement card (GPC) and expenses to an auditable standard as well as invoices being raised/processed in a timely manner.

**Job description**:
**Secretariat**
- Providing secretariat support including undertaking minutes of meetings, general admin, arranging staffing events and maintaining outlook calendars;
- Produce and circulate minutes from regular RMT meetings;
- Support the region with the sourcing and ordering of services e.g. training venues, staff travel/accommodation bookings, stationery etc.;
**Finance**
- Ensure all staff GPC and expenses are submitted in on time and to an auditable standard;
- Ensure all invoices orders are raised/paid/reconciled in a timely manner;
- Ensure the filing system accurately reflects the most up to date information;
- Support colleagues in the team to ensure all administration associated with finance are followed whilst adhering to the relevant policies and procedures;
**General Tasks and Admin**
- Undertake various admin tasks, including answering the phone, supporting colleagues and greeting visitors at our Smithton Office;
- Provide and coordinate support to others in the Administrative Team and across the region;
- As part of the Administrative Team ensure any lone working issues are dealt with promptly.

**Person specification**:
Experience***

Essential:

- Demonstrable secretariat experience including the handling of confidential information and attention to detail;
- Excellent organisational skills and working to deadlines especially where information can regularly change;
- Strong communication and interpersonal skills to encourage others to achieve deadlines;
- Competent IT user with working knowledge and experience of Microsoft packages including Excel, Outlook or Word;
- Ability to self-manage, work on own initiative but more importantly as part of a team;
- Willingness to learn and follow policy/procedures required in this administrative role;

Desirable:

- Experience of dealing with sensitive information in line with General Data Protection Regulations (GDPR).

Things you need to know

**Selection process details**:

- Please see our recruitment portal for further details.
- Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete basic personnel security standard checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements**Working for the Civil Service**:

- The Civil Service Code sets out the standards of behaviour expected of civil servants.
- We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.-
- Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.**Contact point for applicants**:
Job contact:

- Name:
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Recruitment team :