Accounts Payable Assistant

Unibail-Rodamco-Westfield is the premier global developer and operator of Flagship Destinations, with a portfolio valued at €54.5 Bn as at December 31, 2021, of which 86% in retail, 6% in offices, 5% in convention & exhibition venues and 2% in services. Currently, the Group owns and operates 85 shopping centres, including 53 Flagships in the most dynamic cities in Europe and the United States. Present on two continents and in 12 countries, Unibail-Rodamco-Westfield provides a unique platform for retailers and brand events and offers an exceptional and constantly renewed experience for customers.
- We are imaginative and bold, always pushing the boundaries to achieve results. Our culture embraces creativity, diversity and progression, nurturing everyone we work with to reach the top of their profession.
- Key Objective:

- Processing of invoices in a timely manner and in accordance to company policies and procedures.
- Process weekly bacs runs in accordance to weekly deadlines
- Manage and train team member’s effectively ensuring key objectives are always met and delivered in accordance to team objectives.
- Proactive role in supporting team members and providing cross cover of roles within the team. Encourage new starters to help them settle into the team quickly.
- Main Duties & Responsibilities:

- Ensuring supplier invoices are processed on a daily basis and all queries are reviewed and escalated in accordance to procedure.
- Manage and update vendor database with all changes and run the vendor audit report on a monthly basis for management review. Check all VAT accounts using the Deloitte tool provided.
- Complete and assist top 10 supplier statements on a monthly basis and perform adhoc reconciliations throughout the year.
- Ensure all letter received into Accounts Payable are reviewed daily and actioned according ensure no court proceeding or threatening letters are ever ignored.
- Build good relationships with the centre management team & corporate team assisting and training where necessary.
- Maintain and manage the weekly KPI’s for centres and corporate query resolution performances.
- Perform weekly bacs runs working closely with the payment teams.
- Any other Ad-Hoc duties where required.
- Experience, Knowledge & Qualifications:

- Minimum 2 years’ experience in an Accounts department with high volume processing. Good understanding of Accounts Payable within the Construction Industry - SAP experience and Basware would be beneficial.
- High level of accuracy required and attention to detail; ability to recognise errors promptly and proactive approach to problem solving and initiating improvements
- Good time management skills, ability to prioritise and well organised. Ability to multi task and deliver to tight deadlines. Able to work under pressure
- Good written and verbal communicator with a focus on customer service. Strong interpersonal skills with the ability to handle queries in a professional manner
- Team Player maintaining close working relationships within the team and with colleagues throughout the business. Cheerful, personable and responsible.
- IT literate with good working knowledge of MS Office particularly Excel
- Values & behaviours:

- Our values make us who we are. They are reflected in very concrete, day-to-day actions: how we work together, how we interact with each other, how we deliver together. Our values are the foundation of how we succeed together today, and how we will succeed together tomorrow.
- TOGETHER AT URW
- EXCELLENCE - We deliver positive and sustainable impact
- TEAMWORK - We unite diverse talent to succeed
- ETHICS - We build on trust and transparency
- BOLDNESS - We operate with an ambitious vision
- PASSION - We love what we can achieve together
- OWNERSHIP - We are action-oriented and accountable
- Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience and skills. We stand against racism, discrimination, and bias of any kind. We believe that diversity is vital to the success of our business and we are committed to creating an environment of belonging. We welcome, embrace and make the most of people’s individual differences, including race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.