Facilities & Space Administrator

Do you want to work in a highly skilled and motivated team in an exciting field that will ultimately improve patient experience?

Then we want you to join our team as CAFM (Computer Aided Facilities Management) & Space Administrator and help with the delivery of an extensive and complex programme of new and remodelled estates infrastructure across the Mid and South Essex NHS Foundation Trust and wider mid and south Essex community.

You would get to work within the Business Systems section of the Specialist Services team. The team form an essential part of the Estates and Facilities Directorate and are vital to the smooth operation of our service delivery; covering the Health and Safety, Fire Safety, Sterile Services, MEMs, Compliance, Portfolio and Sustainability roles for the entire MSE Trust.

Working collaboratively to drive forward change within the trust as well as providing vital support for our operational colleagues. Including embracing new software to essentially combine all our services under one operating platform allowing for greater transparency in what we do and work towards our carbon neutral plan for the Trust.

There are also great benefits for you as an individual such as the NHS pension scheme, good developmental opportunities, and perks such as those offered by the Blue Light Card. If you are keen to find out more and feel that you could contribute to this ever-evolving team and help take us to the next level then we look forward to hearing from you.

**The CAFM & Space Administrator will**:

- Have a good level of professional expertise and past experience in the delivery of complex programmes of estates capital development and excellent interpersonal, influencing and analytical skills
- Support the formulation of strategic long term plans across the group which implements organisational objectives.
- Be expected to work with a broad network of internal and external planning and delivery officers, to support the delivery of the strategic objectives of the trusts.
- Be required to work with the service managers from all elements of the Hard and Soft service operational delivery teams for the Trust to support the delivery of the CAFM system.

Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.

We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.

From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.

We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.

The post holder will support the Head of Business Systems and wider team to ensure the company’s CAFM and Space systems remain current & operational. The role is to provide comprehensive high quality administrative support for CAFM and to the team by undertaking a wide range of administrative tasks and efficiently managing, implementing and developing office systems and processes.
- As the first point of contact for CAFM and space systems, the post-holder, will deal with telephone calls and face-to-face communications in a professional and courteous manner, demonstrating tact, diplomacy and confidentiality at all times. Using their initiative to deal with complex queries, the post-holder will need to ensure messages are accurately recorded and passed onto the relevant person(s) in a timely manner.
- Operationally monitor, register and escalate PFI variations to contract, arranging for sign off as appropriate.
- Managing electronic diaries for the Director and Heads of Specialist Services as required including arranging and changing appointments, prioritising these as appropriate.
- Inputting, monitoring, updating and checking CAFM and Space data, required for finite and on-going projects within the teams.

For further details please see attached job description.