HR Admin Support

6 days ago

Darlington, United Kingdom We do HR Limited Full time

**Job Summary**

**Qualifications required**
- Grade C or 5 upwards in GCSE Maths & English (essential)
- Digitally literate and confident in using Microsoft Office Suite (incl. Word, PowerPoint and Excel) (essential)
- CIPD Level 3 or 5 Qualification (desired)

**Responsibilities**
- Preparing of contracts, letters and documents to be reviewed and sent out
- Populating and issuing HR documentation such as offer letters, new starter information and contracts via DocuSign
- Ensuring completed documents are saved under client folders
- Adding participants onto learner management system
- Note taking during meetings and the appropriate processing of notes afterwards; and transcribing audio recordings
- Review and updating of policies and procedures to establish and maintain compliance
- Fielding calls from clients and accurately passing messages on
- Attend weekly strategy meetings
- Proactive account management - calling clients to arrange annual reviews or quarterly check-ins
- Initial contact with pipeline list to arrange meetings
- Build prospective client database with contact details of decision makers
- Management of diaries to arrange client meetings/training within the HR team
- Assist with marketing to include writing blogs, newsletters, promoting and assisting with events
- Be a brand ambassador for the company

**Requirements**:

- Highly experienced in providing administrative support in a fast-paced environment
- Digitally literate and confident in using Microsoft Office Suite (Word, PowerPoint and Excel) including keyboard shortcuts and formatting
- Ability to use initiative, be forward thinking and manage own workload when given autonomy
- Ability to access and pass information to other staff and log accurately the information onto working documents and systems
- Flexible approach to working and ability to deal with changing demands in a shifting environment
- Ability to work to tight deadlines
- Attention to detail
- Ability to take ownership of a task and see it through to the point of conclusion, identifying and addressing issues in an effective and time-efficient manner
- Ability to work without close supervision yet able to judge when advice and support is required; thorough and determined
- Ability to develop and maintain professional relationships
- Ability to maintain confidentiality and discretion
- Promote a climate of honesty, integrity, approachability and teamwork
- Strong written, oral communication and people skills

**Job Types**: Full-time, Part-time, Permanent

Pay: £25,500.00-£26,000.00 per year

Expected hours: 40 per week

**Benefits**:

- Company events
- Employee discount
- Health & wellbeing programme
- On-site gym
- On-site parking

Ability to commute/relocate:

- Darlington DL1 1GL: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administrative: 3 years (required)

**Language**:

- English (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

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