Department Coordinator

7 days ago


Manchester, United Kingdom The Portfolio Group Full time

Portfolio are proud to be exclusively representing our Client who are a trusted health and wellbeing network who have been making a positive difference in over 15 million lives, in their search to add a Department Coordinator to their team.

Our client offers the most comprehensive employee assistance programme on the market, giving 24/7 caring and compassionate support services to employers from organisations of all sizes, across the private, public and non-profit sector, to business partners, individual users, employees and their family members.

**Role**

You will be an integral part of the daily operations of the service departments, as well as co-ordinating and organising ad-hoc projects contributing to the ongoing success of the business. You complete administrative tasks that will assist the Service Leadership team in running the department, using a methodical and focused approach.

**Day-to-Day Responsibilities**
- To provide support to the Service Leadership team and the wider service where necessary.
- To support with HR related matters throughout the business, ensuring confidentiality is maintained and legislation always followed.
- Manage and distribute work accordingly from the centralised EAP Manager inbox. Respond effectively to enquiries from the wider departments across the business in relation to the service.
- Assist in the coordination and organisation of Biannual Service Development Days and prepare attendance lists.
- Liaise with the internal Resource Planning team to coordinate meetings and reviews for the helpline colleagues, and other ad-hoc support.
- Effectively manage all team absence, sickness, and lateness in line with company procedures, ensuring relevant paperwork is completed and saved to personnel files.
- Prepare agendas, take, and type minutes for meetings as required.

**What you Bring to the Team**
- High level of organisational skills
- Strong computer skills (Microsoft office, Outlook)
- To always maintain a professional and responsible attitude
- Confidentiality and discretion when dealing with any sensitive enquiries and information obtained as part of the role.
- Positive, can-do attitude

**P45770LSR2**

**INDMANJ



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