Facilities Clerical Officer

Band 2 - Permanent Position

I work at Tameside and Glossop Integrated Care NHS FTas a Facilities Clerical Officer. I workVarious Hours on an Electronic Roster System. My day usuallyis 9-5pmthis helps give me a work/life balance. I work as part of theFacilities Departmentreporting to the Business Manager,I am part of a department supportingthe Trustwith a Team of Adminstaff.

I ambased in theCharlesworthBuilding, Facilities Office. I workas part theAdmin Team and sometimes have contact with staff or relatives as I work on the helpdesk. 

The post holder will be required to work as part of the Facilities Team, providing an efficient clerical service to the Department.

Full time hours Mon-Fri, 9-5pm, Flexibility is required to cover the service if required.

SECTION 1 - MAIN RESPONSIBILITIES

To provide clerical support to the Facilities Department, duties to include typing, photocopying, filing, answering internal and external telephone calls, diary management, and other office duties.

To provide Facilities hub reception duties and assist with enquiries face to face or via the phone, presenting an excellent customer service provision.

To help to arrange meetings, put together agenda items, record, type and distribute minutes of the meetings.

Appropriate use of Information Technology Systems, to include e-rostering.

Assist the team, to maintain good office systems and practices.

Assist the team to maintain stationery stock control for the department, place orders on NHS Supplies and other ordering systems.

Close co-operation and flexible working practices with the team and other
departments across the organisation.

To respond and embrace requirements to change in working practice due to service developments and on occasions work in other areas from your base area.

Using own judgment and to prioritise tasks allocated by line managers.

Any other duties commensurate with the role and in line with the requirements of the post.

SECTION 2 - KNOWLEDGE AND SKILLS
1. To have good interpersonal skills and to communicate effectively.
2. To be aware of current guidelines and the impact these have on day to day practices.
3. To be proficient in the use of IT systems.
4. To work to current policies/guidelines.

Tameside and Glossop Integrated Care NHS Foundation Trust serves a community of 250,000 people across Tameside & Glossop. We provide a range of services both within the hospital and across our community for both adults and children. Our vision is to improve health outcomes for our population and influence wider determinants of health through collaboration with our health & care partners.

We have a clear set of values & behaviours which we expect all of our staff to demonstrate:

- Safety
- Care
- Respect
- Communication
- Learning

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

Benefits include; flexible working, 27-33 days annual leave plus bank holidays, sick pay, NHS Pension Scheme, free eye tests and health checks, gym discount, free bicycle loan scheme, salary sacrifice car scheme, support with stress, bereavement, relationships, finance, and much more.

Appropriate use of Information Technology Systems, to include e-rostering

Assist the team to maintain stationery stock control for the department, place orders on NHS Supplies and other ordering systems.

Close co-operation and flexible working practices with the team and other departments across the organisation.