Admin Support Assistant

**Salary** NJC Outer London pay scale 3/4, points 5-10 **Contractual hours** 36 **Basis** Full Time **Job type** Support Staff - Other **Location** Sutton **Job category** Administration **Date posted** 05/09/2025 **Job reference** GST-R1397 In October 2024 the hard work of our students and staff was recognised by Ofsted. The inspection team described the school as offering "an exceptional standard of education", using the words "flourishing, "inclusive" and "friendly" to describe our school. In the report Quality of Education, Behaviour & Attitudes, Sixth Form and Leadership & Management were all graded as Outstanding. We have a very diverse population of students, offering a comprehensive range of opportunities for colleagues who work here. Our students - of all groups - have done incredibly well over the last few years, with our GCSE achievement always being at least in the top 20% of the country, and over 60 Sixth Form students attending Russell Group universities each year. We are looking for an Admin Support Assistant. This is an exciting opportunity to join GLT / Greenshaw High School and become an integral member of the School Office team. The Admin Support Assistant will play an integral part of the School Office team to ensure that a professional and efficient administrative service is provided at all times. The post-holder will play an integral part of the School Office team to ensure that a professional and efficient administrative service is provided at all times. Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are _‘Always Learning’_. To get a feel of life at Greenshaw Learning Trust, please download our ‘Why you should work for GLT’ recruitment brochure on our jobs portal. **Main responsibilities**: **Administration Responsibilities -** - Assisting with various administrative tasks and duties, using Microsoft Office (Word, Excel, Publish etc.) - Maintain and update student information records on BROMCOM - To assist with the answering of the school phone and gate access system - Provide an efficient administrative service to the school **Trips Responsibilities -** - Monitoring trips administration through the EVOLVE system and ensuring that all information is completed by the trip organiser in a timely manner - Chasing trip organisers to complete all forms and providing all information on EVOLVE, as required in the trip policy - Producing the trip lists and robustly checked medical lists and adding them to EVOLVE for each trip - Adding each trip to the Bromcom system and assigning the relevant students to each trip; - Updating the trip organiser with payment progress each week - Informing the Director of Operations of all information regarding trips and keeping them up to date with progress etc. - Ensuring that the Director of Operations is made aware of requests for hazardous trips so that appropriate authorisation can be obtained before they are put onto EVOLVE and publicised to parents. - Contacting coach companies and venues to place bookings for the organisation of enrichment days **Free School Meals and Pupil Premium -** - To ensure that all information is kept up to date so that students receive their daily free school meals - To upload the relevant government information into Bromcom - To ensure that the government free school meal vouchers are sent in a timely manner during school holidays and all necessary admin is kept up to date - To order and organise SWI vouchers for those parents entitled to pupil premium and keep a stock of uniforms for use in school. - Ensuring orders are processed and recorded on the relevant Google sheet - To monitor and action queries in the PP and FSM inboxes **Parents Evening -** - To organise the parents evenings for each year group - Set up each of the evenings on the relevant system - Liaise with teaching staff regarding availability - To liaise with the SEN department and set up the online Learning Plan Review meetings each term - Send the relevant information to parents/carers - To liaise with the Kitchen staff and organise catering needs **My Child at School -** - Monitoring the MCAS inbox queries and responding to all queries in a timely and professional manner; - Adding requested payment items to Bromcom and assigning the relevant students/sta