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Office Coordinator

2 weeks ago

London, United Kingdom Trust Payments Full time

Trust Payments have an exciting opportunity for an **Office Coordinator **to join the team.

Location: London

**Salary**: Competitive + Benefits

**About Us**:
Trust Payments is a global unified payment technology group that was formed in 2019 bringing together technology and financial services into an omnichannel solution. The new business model has enabled Trust Payments to establish itself as a leading FintechPayments group.

**Office Coordinator - **The Role:
Support GFM in all as aspects of the new Bromley Office and cover aspects of GFM when they are offsite. The role will involve helping to create and develop a great office culture.

**Office Coordinator - **Key Responsibilities:

- Reception duties as and when required, meeting and greeting new employees, visitors, and partners
- Liaising with IT Bromley Facilities Manager on security passes and parking, aiding deliveries and mail
- Liaising with other site office managers when necessary
- Inform and update our staff on regular social and charitable events
- Organise weekly events for both London and Bromley staff
- Manage the physical office space supporting the IT Bromley team with all office related issues. Keeping the space tidy and clean when necessary
- Encourage teamwork and interest in keeping our space clean and tidy, from emptying the dishwasher to watering the plants
- Assisting and supporting all teams when required
- Assisting staff with IT queries, liaising with IT direct in Bangor when required
- Assist GFM in arranging first aid, fire marshall courses, workstation assessments, keeping records updated
- Communicating workplace safety precautions and security to all staff
- Assist in health and safety, data protection/ compliance
- Assist with corporate travel bookings for key people where necessary using external agent
- Office supplies, order stationery and kitchen supplies, keeping both fully stocked and other office needs on a regular basis
- Assist and organise office/boardroom meetings - meeting & greeting guests, set up of rooms/arranging lunch and beverages when necessary
- Liaise with subcontractors and maintenance providers when required
- As a leading member of the culture committee help organise regular staff get togethers and events in our office and externally
- A great opportunity to support and learn about all areas of Trust Payments
- Expenses check expenses against company policy, flagging any areas of concern
- Providing support to other directors / executive team members in the case of absence
- Continually trying to identify greater areas of efficiency and cost cutting

**Office Coordinator - **You:

- Must be extremely organised and have good attention to detail
- Likes to be hands on and get involved with the practical tasks and keen to learn new skills
- Enjoys and takes pride in the appearance of the office
- Keen to develop and influence a positive working office culture
- Organise and deliver new ideas for our weekly employee evenings/events
- Excellent IT Skills, experience of using and managing websites using Share point would be an advantage
- Demonstrates ability to work at pace and use initiative
- Must have excellent people skills and be a strong team player
- Able to work with a wide range of key stakeholders

**Office Coordinator - **Benefits:

- Opportunity to be part of a rapidly scaling and market leading Fintech business
- Health and Wellbeing ethos including regular wellness sessions, fitness and nutrition and other events as well as supported by internally qualified mental health first aiders
- Family friendly enhanced benefits/policies
- Pension, Healthcare, Life Assurance

To submit your CV for this exciting **Office Coordinator **opportunity, please click ‘Apply’ now