Administrator

The Business Operations and Delivery team sits within the wider Prevention and Long-Term Conditions (PLTC) Programme within the medical directorate. The PLTC Programme covers Prevention, AMR, Diabetes, CVD-R and Public Health.
As Administrator, the postholder will work as part of a dynamic PMO team delivering an effective service supporting the Prevention and Long-Term Conditions Programme.
We are looking for an individual who is highly organised, proactive, a team player and holds a ‘can-do attitude’. Good communication skills and a professional approach are essential to this role.
Please refer to the Job Description for more information or get in touch if you’d like to find out more.
As Administrator, the postholder will support the PMO team with essential administrative services. These include, but are not limited to:
Management of the PLTC PMO mailbox; ensuring enquiries are responded to in a timely manner and there is appropriate distribution across the team.
Supporting travel and accommodation bookings across the PLTC programme.
Co-ordination of Freedom of Information and Parliamentary Questions, including maintaining FOI/PQ tracker.
Supporting with meeting management across the PLTC programme and Senior Management Team, including preparing agendas, booking rooms, organising guest speakers, circulating meeting papers and communications.
Provide diary management support where needed across the Senior Management Team.
Supporting events / team away days across the programme, including room bookings, equipment, supporting agenda planning, coordinating key materials.
Disseminating key communications to the PLTC programme team.
Supporting with the day-to-day administrative tasks assigned to the team.
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
Making the NHS a great place to work, where our people can make a difference and achieve their potential.
Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
Optimising the use of digital technology, research, and innovation
Delivering value for money.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on the Government website.
The post holder will work as part of a team in delivering an efficient and effective Business Management Support service.
**Key Responsibilities will include**:

- Be the key point of contact for enquiries and advice for the team.
- Providing diary support for the Senior Management Team where needed, including arranging, and changing appointments, prioritising these as appropriate.
- Provide support to programme and senior team meetings including calendar bookings, booking rooms, arranging guest speakers, and ensuring papers are ready and distributed ahead of meetings.
- Undertake the organisation and planning of events as directed.
- Organise travel arrangements for the wider team, booking rail and accommodation in accordance with policy.
- Gather information and undertake enquires for the team and the wider group as and when is necessary.

Full details can be found in the attached Job Description.