Mp&l Administrator

3 days ago

Coventry, United Kingdom Unipart Rail Full time

**Duties and Key Responsibilities**

**Data Processing 70%**

Administrative support for all office duties, providing checking and

support in a wide variety of areas:

- Document control.- Processing Sales orders in readiness for Contract Review.- Raising Material and Purchase requisitions where required ready for Finance and Purchasing review.- Booking non material items into IFS where required.- Chasing orders with Suppliers and updating IFS with expected delivery dates, raising any issues with Finance, Sales and Production.- Preparing dispatch notes.- Entering Timesheet information onto spreadsheet for checking.- Support with counting and recording annual stock take.- Keeping on top of tool calibrations and if any need recalibrating sent off to the relevant suppliers.

**Site Administration 20%**
- Ensuring all visitors are welcomed, asked to sign in and offered refreshments.- Organising lunches for FAT tests and other site meetings as required.- Effectively responds to incoming telephone calls and handles enquiries professionally.- Document control, interaction of controlling documents locally and interaction with Shop Floor document control.
- Ordering and distributing PPE.

**REPORTING: 5%**- Provide Finance Manager with timesheet report for subsequent checking and submission to HR.- Provide Pipeline information to external UR Colleagues to support the flow of information to UR.

**HEALTH & SAFETY: 5%**- In order to comply with Unipart Rail’s Health & Safety Rules, a requirement to take such steps as are reasonably practicable for own Health & Safety and that of work colleagues and those affected by your work. Must make use of all protective clothing and equipment and must co-operate with management in all respects for full implementation of Unipart Rail policy

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