Fleet Administrator

2 weeks ago

Leeds, United Kingdom Shorterm Group Full time

Job title: Fleet Administrator
Job location: Leeds, LS10
Shifts: 08:00-16:00, Monday to Friday
Hours per week: 37

**Salary**: £23,489
Duration: Permanent
Start date: ASAP
About the Company
Our core purpose is to be the safest and most respected transportation service provider in the world.
The operation consists of a number of UK-based Vehicle Maintenance Facilities (VMF). Across the VMF sites our core purpose is underpinned by four core values, each of which has a number of associated behaviours which describe our culture and beliefs. Theseare:
*Safety: We have an unconditional commitment to the well-being of our people and the safety of our operations.
*Service: We have an absolute communication to our customers based on a philosophy of mutual success
*Integrity: We possess the courage to do the right thing always
*Respect: We treat all people with dignity and fairness, fostering diversity and inclusion
*Transparency: We communicate openly to enable well informed decision making
*Accountability: We Set high standards and take full ownership of our results as an individual and team
*Innovation: We embrace creativity, technology and new ideas
*Excellence: We have relentless focus on continuous improvement and excellence in all we do
Purpose of the Job
This is a Clerical level post. The company requires the job holder to further enrich our culture by embracing our values and behaviours. With these in mind, the key responsibilities are:
Core Responsibilities
1.Ensuring all Data entry and extraction of maintenance activity within the AMS system is accurate and completed in a timely manner.
2.Provide all financial information to the finance department in a timely manner working to all timelines given; including all 3rd party invoicing.
3.Maintain the Locomotive/ Wagon documentation
4.Extract and produce statistical data (KPI's) from maintenance records for performance monitoring, trend analysis or projects as and when required.
5.Develop, improve and maintain key databases relating to production information including training matrix, competency, briefing registers and annual leave booking.
6.Any other Ad Hoc tasks as required.
Relief Responsibilities
1.Raise all requisitions within AMS and eProcurement for all areas of the maintenance business.
2.Ensure all goods are receipted in both AMS and eProcurement.
3.Process and code invoices in OnBase
4.Manage all Materials inboxes and complete requests within agreed SLAs.
5.Participate in quarterly stock counts including physical counts and administration tasks.
6.Conduct month end PO 'clean up' with SSC in AMS, eProcurement and Spreadsheet.
7.Liaise with suppliers where required.
Experience and Knowledge Required
Experience in an administration role in an engineering environment
Strong communication skills
Good AMS, eProcurement and OnBase system knowledge and understanding
Contact Information: Adam Jackson
PLEASE NOTE
ALL APPLICANTS MUST BE ABLE TO PASS A DRUGS AND ALCOHOL TEST BEFORE BEING OFFERED A POSITION.
DUE TO THE VOLUME OF APPLICATIOS, WE CAN ONLY COMMIT TO CONTACT THOSE CANDIDATES WE DEEM SUITABLE FOR THE POSITION. HOWEVER, WE MAY RETAIN YOUR DETAILS AND CONTACT YOU IN THE FUTURE SHOULD SUITAVLE POSITIONS ARISE
THE ABOVE JOB SPECIFIACTION COULD BE SUBJECT TO CHANGE AS AGREED WITH OUR CLIENT

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