Event Coordinator

**About the job**

Role: Event Coordinator

Reports into: Head of Production

Location: Shoreditch Office

Contract Type: Full Time

**Salary**: £28,000 - £32,000

**Who we are**

Labyrinth is one of the fastest-growing contemporary music promoters in the UK. We work with world-leading artists in unique locations — Labyrinth have brought artists and fans together for events hosted in disused Edwardian tube stations through to UNESCO World Heritage Sites; along with globally renowned venues including Camden Roundhouse, Royal Albert Hall, Wembley Arena, Old Royal Naval College and the sacred Tofte Manor.

Our mission is to create memorable moments in inspiring environments for music lovers.

Artists we’ve worked with include: Empire of The Sun, Jungle, Fred again, Fatboy Slim, Black Coffee, Charlotte de Witte, Solomon, Annie Mac & many more

In 2026, we will deliver around 100 events for over 250,000 attendees, including major indoor shows, festivals and the launch of new overseas projects.

**Our team**

We are a small, independent, hands-on team, always seeking to deliver exceptional events.

We all share a deep passion for music, we love live events and try to maintain an attention to detail in everything we do - and, for better or for worse, we’re not afraid to get stuck in when it’s showtime.

**Growth & Learning**

We are a high growth business, having grown our number of customers 2-3 times each year over the past couple of years. We are looking for someone who shares our ambition and wants to see both themselves, and Labyrinth, achieve their respective 5-year-plans.

**What we're looking for**

We’re looking for an enthusiastic and motivated Event Coordinator to support the Production Team across Labyrinth’s indoor shows and festivals.

This is a practical, entry-level role suited to someone looking to build experience in event production. You’ll help with planning, supplier coordination, documentation, and on-site delivery for Labyrinth events.

You’ll need to be proactive, well-organised, and happy to get involved wherever needed.

**Some things you’ll be working on**
- Day to Day_
- Support the Production Team with planning and logistics across Labyrinth’s indoor shows and festivals.
- Help update and distribute production schedules, contact lists and supplier trackers.
- Assist with collecting and filing key documents including quotes, contracts, insurance certificates, risk assessments and method statements.
- Research venues, suppliers, and new event locations to support technical, creative and site planning.
- Help build and maintain production decks, event briefs and run sheets.
- Track and file supplier quotes, invoices, and payment details to support budget management.
- Update cost trackers in collaboration with the Head of Production..
- Maintain accurate and up-to-date production folders, shared drives, and documentation systems.
- Pre-Event - Festivals_
- Assist in developing the creative and experiential production elements that shape the attendee journey — from signage to décor, activations to furniture and overall aesthetic.
- Support the planning of infrastructure.
- Collaborate within the Production team and with the Partnerships team to deliver high-quality branded activations.
- Help brief suppliers and creative artist and crew accreditation, wristbands, and access control.
- Assist with liaising between venue management, technical teams and Labyrinth staff.
- Assist in ensuring all suppliers (sound, lighting, décor, staging, etc.) are operating on schedule.
- Help capture production notes and feedback for post-event debriefs.
- Maintain a professional and calm presence throughout the event, responding to instructions quickly.
- On-Site - Festivals_
- Support the Production Team during the full event cycle — from build through live days to de-rig.
- Help coordinate supplier arrivals, deliveries, and vehicle movements.
- Manage production kit and inventory.
- Support site-wide teams with logistics and equipment needs.
- Monitor crew areas and welfare facilities to ensure smooth operations.
- Assist the external health & safety and operations team in collecting documents.
- Communicate regularly with suppliers and contractors to track progress and resolve small issues before escalation.
- Support with de-rig and load-out, ensuring suppliers are signed off and equipment is properly accounted for.
- Support the delivery of brand partner builds on-site, ensuring activations are executed to spec and on schedule.
- Post-Event_
- Help collate supplier, freelancer and internal feedback and debrief notes.
- Assist with reconciling budgets and updating cost trackers.
- Support post-event wrap-up and documentation.
- What we’re looking for_
- Preferably some previous experience or involvement in live events - ideally across both venues and festivals.
- A strong interest in look-and-feel and a keen eye for aesthetics.
- Great organisation and attention to detail.
- Good communication skills —