Admissions and Recruitment Coordinator

**JOB OVERVIEW**:
**Please note that this position requires the post holder to have an Enhanced DBS Check no more than three years old and/or be signed up to the DBS Annual Update Service in line with the terms our**DBS Policy**.**:
**SALARY & CONTRACT TERMS**:
**SALARY**:
The full-time equivalent salary for this position is £31,214 per annum, equating to £15,607 per annum for this part-time position.

Salaries are reviewed in August each year when any cost-of-living increases are made. No salary changes are made until after successful completion of a probationary period.

**CONTRACT TERMS**:
This is a fixed-term contract, ending 31 July 2026. This is a part-time position (equivalent to 20 hours per week). These hours are inclusive of a one-hour paid lunch break each day. Your hours of work will be agreed with the line manager.

Whilst in the six-month probationary period the notice period will be two weeks. Once this period is successfully completed the post holder will be confirmed in the post and the notice period will be six weeks.

**CLOSING DATE**:
**INTERVIEW DATES**:
**PERSON SPECIFICATION**:
**ESSENTIAL CRITERIA**

**KNOWLEDGE**
- Awareness of confidentiality requirements and the need for discretion/tact.

**SKILLS**
- Highly developed administration skills.
- Excellent communication skills.

**EXPERIENCE AND QUALIFICATIONS**
- Educated to degree level, equivalent further education training, or relevant professional experience.

**ATTRIBUTES AND PERSONAL CHARACTERISTICS**
- Keen attention to detail.
- Ability to work as part of a small, busy team, as well as autonomously.
- Organised and motivated, with the ability to work to deadlines.
- Commitment to continuing professional development.

**DESIRABLE CRITERIA**

**EXPERIENCE AND QUALIFICATIONS**
- Experience in Arts or Education Administration, preferably in a higher education context.
- Experience devising tailor-made database systems and updating them as appropriate.
- Experience working with admissions workshop procedures.

**ATTRIBUTES AND PERSONAL CHARACTERISTICS**
- Willingness to use own initiative.

Korean Festival Double Bill | 2024 | Photo by Joel C Fildes

**KEY RESPONSIBILITIES**:
**ADMINISTRATION**:

- Support the Admissions and Registry Manager to arrange the admissions workshop cycle, working around term dates and any other events.
- Support with securing studios at The Place for all upcoming UK admissions workshops and working with the Timetable and Assessment Coordinator to ensure musicians are scheduled.
- Support the Admissions and Registry Manager to set up and manage the fresher Facebook page for UG and PG who have formally accepted their offer of a place and provide preparatory information and work with the Accommodation Support Workers accordingly.
- Support the Marketing Manager with recruitment marketing activities for Postgraduate courses where needed.
- Manage acceptance and enrolment lists for postgraduate courses and advise Senior Management Team on projected student numbers.
- Support the Admissions and Registry Manager in planning and running of In person and Online Open days and offer holder sessions.
- Support the Admissions and Registry Manager in registration and reregistration process each term.

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**ADMISSONS WORKSHOPS**:

- Support the Admissions and Registry Manager to ensure admissions workshop days run smoothly and in adherence to health and safety guidelines.
- Support the Admissions and Registry Manager to maintain concise acceptance and reserve lists.Arrange travel and accommodation for overseas admission workshops, and prepare paperwork for any admissions workshop panel. Direct any enquiries as necessary.

**STUDENT AMBASSADORS**:

- Support the Admissions and Registry Manager with the student ambassador programme, ensuring Student Ambassadors understand their role in induction week assistance, looking after any open day guests, admissions workshop assistance, and any other responsibilities as appropriate.
- Support the Admissions and Registry Manager in organising third year undergraduate students to sit in on the undergraduate admissions workshops and ensure letters of agreement and payroll paperwork are completed according to organisational procedures.

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**GENERAL DUTIES**:

- Contribute effectively to other School Office activities in times of high demand, and cover planned and unplanned absences by prioritising workload and demonstrating flexibility.
- Fulfil such other responsibilities as may, from time to time, be determined by the Head of Widening Participation and Recruitment.
- Help monitor the LCDS inbox.

**HEADER PHOTO CREDIT**:
LCDS Graduation Show | 2024 | Photo by Camilla Greenwell