Office Admin

2 weeks ago

Bury St Edmunds, United Kingdom Fevaca Full time

**Fevaca**
Orchard St, Bury St Edmunds, Bury Saint Edmunds IP33, UK

**Job Position: Office Administrator Part time**

**Overview of the Role**:
The post will be based in Bury St Edmunds town centre.
- You will need to be proficient in Microsoft Office programs and have attention to detail.
- You will also need to demonstrate good communication, customer service skills and be willing to work as part of the team.

**Job Details**:

- Monday - Friday (any Day) 8.30am - 5.30pm with 1 hour for lunch
- Complete an enhanced DBS check.
- Provide evidence of their right to work in the U.K.
- Provide satisfactory references for 5 years or more (inc most recent employer).

**Key Requirements**:

- Excellent organizational and time management skills
- Professional, discrete and solid understanding of the importance of confidentially
- Previous experience in a similar role is an advantage but not essential.

**Key Responsibilities**:
**_Admin:_**
- Answering and forwarding telephone calls
- Greeting visitors on arrival at Head Office, checking identification and ensuring visitors have signed in / out
- Sorting and distributing post and deliveries in and out along with internal post
- Understanding and supporting with company vehicles booking system
- Keeping the office clean and tidy at all times - high attention to detail required
- Printing and photocopying for staff based at Head Office
- Supporting admin with filing / archiving and other admin tasks on request
- Opening and closing of office - Key holder
- Checking stock levels of stationery and supplies - ordering with finance on a weekly basis
- Purchasing small amounts of day to day items like milk and flowers for the office.
- Maintaining hanging baskets and watering of all plants.
- Schedule meetings and arranging calendars when appropriate
- Producing documents, briefing papers, reports, and presentations when appropriate
- Ensure regular communication with Line Manager and Directors.

**_ Finance:_**
- Knowledge in Sage bookkeeping software
- Raising and processing sales invoices and ensuring they are completed in a timely fashion.
- Process petty cash payments and arrange for finances to be sent/returned between Fevaca sites.
- Manage and oversee weekly young person allowance, homes and office petty cash
- Processing cash and bank payments
- Reconcile balances.
- Processing cash and bank payments
- Update Ledgers
- Process Sage payroll.

**_ HR:_**
- Operate in line with relevant Safer Recruitment legislation
- Organizing and attending meetings / disciplinary proceedings when appropriate
- Comply with all relevant employment legislation and FEVACA policy
- Comply with all relevant health and safety legislation, employee rights and responsibilities
- Assistance with general HR administration when appropriate, including of training and personnel issues when appropriate
- Ensure employee electronic filing system (SAGE HR) is fully updated and maintained
- Complete payroll and associated HR duties, use of SAGE HR
- Support with processing time sheets in line with payroll
- Updating pension records.

**About Fevaca**:
We are a company specialising in providing support to children, young people and vulnerable adults. Our team consists of Social Workers, Teachers, Social Care Practitioners and those with experience from the business sector; creating social care expertise within an efficient business model. Our experience is drawn from both UK and International social care work within the private, voluntary and statutory sector.

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