HR Administrator

The Role

**This position represents an excellent opportunity for an experienced and motivated individual to contribute to the day-to-day running of a busy boarding school.**

**The Human Resources Administrator is responsible for support with all staffing matters at the College and for providing an efficient and effective HR service to all departments at the College. The role of Human Resources Administrator is responsible for supporting all aspects of the HR function, including payroll, recruitment and selection, employee relations, performance management, immigration and on-boarding, absence management and compensation and benefits. The Human Resources Administrator is a key member of the administrative and support staff with direct responsibility for supporting the College Senior Leadership Team.**

Main Responsibilities

**1. Recruitment**
- **Support the HR Manager with the onboarding and induction process for new staff.**
- **Ensure that the probation policy is followed for all new staff and that line managers are supported where staff are not meeting expectations**
- **Ensure that the College’s safeguarding responsibilities are fulfilled, including staff complete safeguarding training, ensuring safer recruitment practices are followed**

**2. Administrative Support**
- **Maintain all internal HR processes and procedures to ensure an efficient HR service is provided to College staff**
- **Ensure that comprehensive employee records, electronic and paper, are maintained and kept secure and confidential and that retention is GDPR compliant**
- **Support the production of HR data and reports**
- **Supporting the HR Manager to ensure that Glenalmond College HR policies are compliant and reflect best practice, and are reviewed and updated annually, including the development and introduction of new policies**
- **Oversee and monitor the issuing of all personnel related letters and communications to employees, including offer letters and contracts of employment**
- **Maintain the HR elements of monthly payroll. Work closely with the Head of Finance so that monthly payroll can be verified and approved efficiently.**
- **Facilitate the the holiday and leave process for all staff ensuring that the College’s Absence Management Policy is applied consistently and fairly**
- **Any other reasonable tasks as delegated by the HR Manager or COO.**

**Person Specification**

**Education**

**Educated to an appropriate level. An appropriate HR qualification [CIPD] & Chartered membership of CIPD would be an advantage.**

**Experience**

**Proven track record in an HR administration role. Working in an educational setting [preferably independent]. Proven track record of providing HR support to employees/employers**

**Working knowledge of UK & Scottish employment law.**

**Skills & Aptitude**

**Excellent social and diplomatic skills**

**Excellent written and spoken English. Ability to prioritise with good organisation skills. Ability to work independently. Excellent administrative skills. Attention to detail and accuracy. IT skills, including use of Microsoft Office and Google G-Suite.**

About the school/organisation
Glenalmond College is an inspiring place to live and work. The community atmosphere and warmth of welcome are matched by the commitment and professionalism of our staff, who are key to the success of the school.

Glenalmond welcomes boys and girls, aged 12 to 18, as boarders or day pupils. Most of our pupils are British, but we also have a number of pupils from up to 16 different countries around the world. There are up to 400 pupils at Glenalmond College, an almost even balance of boys and girls.

Our purpose at Glenalmond is to help make the world a better place. That aim hasn’t changed at all since our foundation way back in 1847, and we share Ralph Waldo Emerson’s definition of success:

- “To laugh often and much to appreciate beauty to find the best in others, to leave the world a bit better to know even one life has breathed easier because you lived.”_

Package Description
We offer:

- A competitive salary
- Pension scheme
- Free staff lunches during term time
- Employee assistance programme
- A great working environment as part of a developing team and the possibility of opportunities for the role to grow.