Senior Facilities

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.

If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.

The role:
ICON plc are currently looking for a Senior Facilities & Admin Coordinator to oversee the facilities for the ICON Coventry office and several other clinics across the country. You will be responsible for the soft and hard services and will be communicating with colleagues across many levels of the business to ensure the smooth day to day running of the facilities.

Duties include:

- Effectively coordinate the day to day administrative and facilities services in the office in compliance with departmental procedures in addition to general ICON procedures.
- Oversee the preparation of financial information as required by local and company accountants, including invoice processing, CAPEX and lease approvals. Ensure completion of tasks within accounts cycle and resolve queries in a timely manner (where applicable).
- Coordinate local use of the Facilities Online helpdesk System, ensuring compliance with department metrics.
- Coordinate sourcing and monitoring of suppliers, including ordering, stock control and distribution.
- Management of suppliers including quality service checks, contract review and negotiation in compliance with QA guidelines and company policies.
- Coordinate any building contract maintenance and repair including such services as heating, air conditioning, security systems, elevators, utilities and fire safety equipment (where applicable).
- Coordinate Health & Safety Systems in the office.
- Act as local Health and Safety Officer or liaise with company Heath and Safety Officer to ensure local compliance with Health and Safety legislation. Ensure all Health and Safety documentation is up to date, that suitably trained Health and Safety representatives and fire wardens are available within the company (where applicable).
- Management of departmental budget costs (where applicable).
- Coordination and delivery of staff induction.
- Company Mobile Phone Account management (where applicable).
- Physical resource coordination, including space allocation for workstations, cellular offices and meeting rooms.
- Management of external records management & data security services (where applicable).

Requirements include:

- Previous experience in a facilities role managing an office or facilities function
- The ability to travel to sites bi-monthly
- Great communication skills with the ability to interact with different levels of staff and suppliers

Benefits of Working in ICON:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals - both ours and yours.

We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans - and related benefits such as life assurance - so you can save and plan with confidence for the years ahead.

But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Are you a current ICON Employee? Please click here to apply:
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