Ap Finance Assistant

**Role**:
Finance Assistant - Accounts Payable

**Reports to**:
Purchase to Pay Manager / Accounts Payable Supervisor

**Key contacts**:
Group & Brand Financial Controllers, Order to Cash Manager, Management Accounts

**Location**:
Cygnet Court, Centre Park, Warrington, WA1 1PP

(Hybrid/Remote working negotiable)

**Travel requirements**:
None

**Purpose of role**

To undertake duties pertinent to the central finance function, focusing on (but not restricted to) Accounts Payable. Such duties to include the timely processing of all relevantly approved invoices against purchase orders primarily within the Purchase to Pay System, conducting supplier reconciliations and dealing with invoicing queries.

**Framework and Boundaries**
- Must adhere to and work in accordance with the requirements of the company’s Financial Controls Manual.
- Performance objectives to be set by the Purchase to Pay Manager.

**Key Responsibilities may include**:

- To manage own daily workload given in the Accounts Payable team, including:

- Ensuring new suppliers are set up in a timely manner and only with appropriate documentation and authorisation
- All supplier invoices/credits are appropriately approved, correctly coded and supported by appropriate documentation before being posted on a timely and accurate basis
- Supplier and Invoicing queries are addressed on a timely basis, adequately investigated and escalated where necessary prior to effective resolution
- Supplier payments are valid, appropriately authorised, timely and in accordance with supplier terms
- Supplier statements are accurately recorded on a timely basis
- To monitor and review supplier balances and investigate unusual, aged and debit balances including unallocated cashbook balances
- To reconcile the aged creditors ledger to the general ledger, communicating and investigating discrepancies
- Monitor and assist in the overall Procure Wizard purchase order process.
- Reconcile Travel Agent Commission statements against in-house systems information

**Person Specification**:
**Key Behaviours**

**Customer Focus**
- Has a good understanding of both internal and external customers.
- Evaluates customer’s short-term and long term needs and expectations.
- Provides excellent customer service and receives good feedback from customers.

**Communication**
- Actively listens and takes notice of the views of others.
- Can communicate confidently regardless of the audience.
- Openly encourages the sharing of information, judging when, with whom and what to communicate, whilst maintaining confidentiality where necessary.
- Provides clear and concise written communication.

**Personal Effectiveness**
- Copes well whilst working to tight deadlines and under pressure.
- Can deal with individuals assertively and challenge where appropriate.
- Is flexible and committed to the needs of the business.
- Demonstrates presence and credibility within the organisation.

**Planning and Organising**
- Meets realistic deadlines and puts contingency plans in place if likely to miss a deadline.
- Organises and prioritises workload appropriately.
- Uses available resources effectively.

Completes work on time and achieves results.

Problem solver with a keen eye for detail.

**Working Together and Building Relationships**
- Listens actively and co-operates willingly with others, offering support and delivering on promises.
- Builds and maintains constructive working relationships with all team members, asking for help when appropriate and accepting responsibility willingly.
- Demonstrates an open mind, adapting own views / ideas for the good of the team.
- Seeks information where necessary, tests understanding by seeking clarification.
- Engages effectively with colleagues both within the team and the wider business.

Work, Grow, Play Here at Village Hotel Club we are all about embracing personality, individualism and fun. Forget stuffy hotels built around formality, pomp and ceremony. We create lively, modern spaces for our guests to work, eat, relax, play and exercise. With hotels from Aberdeen to Bournemouth and more opening soon, we rely on you to deliver service that puts us head and shoulders above the competition.

Join us and we can offer you benefits such as
- Complimentary full leisure club membership for you and a family member or friend worth £1500
- Discount on all overnight stays at Village Hotels
- Up to 40% discount on food and drink at any Village Hotel
- Excellent training and development
- Discounts and cashback offers on many high street brands
- A range of well-being and healthcare benefits
- Financial wellbeing - Salary Finance
- Employee Assistance Programme
- Flexible and home working opportunities
- A fun, supportive and inclusive work environment with loads of development opportunities
- Regular team events and incentives
- Monthly well-being programme for all employees to support your mental health
- Anniversary rewards for key milestones of service

**Other