International Reference Laboratory Secretariat

**Details**:
**Reference number**:

- 368937**Salary**:

- £30,827 - £32,074- Pro-rata salary for job share- A Civil Service Pension with an employer contribution of 28.97%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- APHA - Science - Virology, Science Directorate**Type of role**:

- Administration / Corporate Support
Science**Working pattern**:

- Full-time, Job share**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- WeybridgeAbout the job

**Job summary**:
**Do you want to be part of a dynamic team assessing international disease threats and protecting Great Britain from exotic notifiable diseases? If so, why not join us and make a difference**

The Animal and Plant Health Agency (APHA) is an executive agency of the Department for Environment, Food & Rural Affairs, and works on behalf of the Scottish Government and Welsh Government. Our diverse teams of over 3,000 skilled and committed professionals come together to provide research, advice and support to the UK Government for safeguarding animal, public and plant health for the benefit of the environment and the economy.

The Science Directorate (SD) delivers high quality, high impact and highly relevant multidisciplinary science. Our people are diverse, talented, engaged and inspired to deliver innovative outcomes.

**Job description**:
Main areas of work will include:

- Support to the Director and the wider International Reference Laboratory for Avian Influenza, Newcastle Disease and Swine Influenza team including diary management, travel assistance, output management and arranging international shipments.
- Support to the Virology Head of Department; diary management, arranging travel and external meetings.
- Minute taking, formatting, and proof-reading a variety of documents (reports and correspondence).
- Monitor scientific and delivery progress of projects and assist with the submission of project/contract documentation including some financial oversight.
- Administrative support to the IRL, including preparation of annual reports and managing the IRL inbox, directing enquiries to appropriate staff and ensuring replies are recorded.
- Monitoring of the IRL finances, and preparation of monthly summary reports.
- Manage IRL material transfer agreements and confidentiality agreements including liaison with third parties.
- Events planning support to large scale international events such as the annual NRL meeting, training workshops and meetings/symposiums.
- Administrative support to the Virology department, to include managing the Virology SPOL site, monitoring of the Virology mailbox, assisting with departmental visitors and deputising for the Building Officer by signing in contractors (in accordance with Agency procedures).
- Adhere to the ISO:9001 quality standard, i.e. to participate in both internal and external audits when required.

**Person specification**:
You will need to demonstrate the following:

- IT literate, particularly with the use of Microsoft office packages (Outlook, Word, Excel, and PowerPoint), SharePoint online (SPOL) and Teams.
- Experience with minute taking for meetings.
- Accuracy and efficiency when inputting data and collating/filing paperwork.
- Ability to handle financial data.
- Handling official permits and licensure.
- Ability to work with staff at all grades including senior managers.
- Flexibility to respond positively to change.
- Ability to work under pressure, meeting tight deadlines.
- Awareness of responsibilities in terms of handling and protecting information according to its sensitivities.

**Qualifications**

A degree or equivalent experience.

**Other information**

Staff will be required to work rostered on-call duties, weekends, Bank Holidays and occasional evenings. Out of hours work may be required in the event of a disease incident. When overtime or out-of-hours work is required, APHA Management reserves the right to change overtime patterns to meet requirements. You may be eligible for overtime payments and where overtime is approved you will receive appropriate payment.

Periodic travel within the UK or overseas may be required. A valid full driving licence is necessary or access to an alternative means of transport.

**Security clearance**

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Delivering at Pace
- Making Effective Decisions
- Communicating and Influencing

**Benefits**:

- Alongside your salary of £30,827, Animal and Plant Health Agency contributes £8,930 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Everyone in APHA is supported to develop their skills and capabilities. When you join the Directorate, you will be welcomed into your new team through an induction programme that will provide you with helpful info