Technical Services Library

**Details**:
**Reference number**:

- 347976**Salary**:

- £35,857 - £38,551- For details of our pay on appointment policy, please see below under the heading 'Salary'.- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- DEFRA - COO - Property & Corporate Strategy**Type of role**:

- Other**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- The role is based at the Defra Weybridge laboratory site. Weybridge / flexible hybrid with 4 days a week required on site in Weybridge.About the job

**Job summary**:
Defra Group Property (DgP) manages the provision of facilities management services to Defra’s executive agency; the Animal and Plant Health Agency (APHA). APHA uses a wide range of specialist facilities as part of its aims to safeguard animal and plant health for the benefit of people, the environment and the economy.

These specialist facilities include biocontainment laboratories across the UK with the main laboratory campus being located at Weybridge. The Defra Weybridge site is the largest facility in terms of size and complexity across the Defra network and is currently going through a process of major investment (over £1b) and redevelopment in order to enhance its scientific capability.

The site is at the forefront of research and diagnostic testing for animal and zoonotic diseases and leads on disease outbreak response for Defra.

The DgP Technical Services team at Weybridge fulfil the role of Intelligent Client Function (ICF) for FM services across DgP’s Science Estate.

**Job description**:
This role provides all the documentation and reference books for Technical Services Library for all relevant specialist functional areas for Defra group Property to ensure all functions can maintain evidence for regulatory bodies such as the Health and Safety Executive, Cabinet Office and Environmental Agency.

The role ensures the Technical Services Library works across the organisation in a coordinated, efficient and transparent way - proactively engaging with colleagues and sharing best practice. Ensuring documents are in compliance with the Defra group Property guidance on documentation and record keeping. Seeking ways to continually improve the service and advice we offer. You will have a good understanding of the benefits of a well managed library service and how this can help a Department deliver successfully.

**Key responsibilities**
- Leading on the administration and support to the Chief Engineer on all aspects of the library;
- Responding to the day to day needs of the Technical Services Library to ensure that the Chief Engineer and Senior Management Team have the information and resources to lead the Library efficiently and effectively;
- Working closely with DEFRA colleagues to support and promote the Library and smarter ways of working together; and
- Supporting the Chief Engineer to build continuous improvement and good governance across the library.

Note: An employee may be required to carry out additional duties within the scope of the grade and within the limits of their skill, competence and training.

**Person specification**:

- Experience of working closely with corporate governance;
- A proactive approach, with excellent administrative and organisational skills, together with a keen attention to detail:

- The ability to work calmly and efficiently under pressure;
- Sound judgement and the ability to think laterally in order to make connections between different areas of work within the Technical Services Department;
- A track record of maintaining effective documentation;
- Excellent communicator, adept at building relationships, with experience of interfacing with internal and external stakeholders at all levels, building trust and confidence;
- Resilience and a positive attitude in the face of setbacks - a natural problem solver; and
- Intermediate level of proficiency of Microsoft Word and Excel.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Working Together
- Communicating and Influencing
- Managing a Quality Service

**Benefits**:

- Alongside your salary of £35,857, Department for Environment, Food and Rural Affairs contributes £9,681 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

**Flexi Time Policy -** Our Flexi-time policy allows you to vary your hours from day to day, within the requirements of your role, to suit your needs and to offer a better work/life balance.

**Leave -**