Company Secretarial Assistant

**Job Title**:Company Secretarial Assistant

**Report**ing to**:Deputy Company Secretary

**Position Type**:Full Time, Permanent

**Hybrid Working**: 3 days in the office, 2 days remotely

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**Over**view**:
**Why **Tokio** Marine HCC?**

Standing still is not an option in the current world of Insurance. TMHCC are one of the world’s leading Specialty Insurers. With deep expertise in our chosen lines of business, our unparalleled track record and a solid balance sheet, TMHCC evaluates and manages risk like no one else in the industry. Looking beyond profit, empowering our people and delivering on our commitments are at the core of our customer values, and so is a desire to grow and provide creative and innovative solutions to our clients.

We have an opportunity for a Company Secretarial Assistant to join a small and busy secretariat on a permanent basis. As a Company Secretarial Assistant, you will provide high quality support and assistance to the Company Secretary and Company Secretariat department to ensure the overall smooth and efficient running of the Tokio Marine HCC International governance structure. As this is a relatively small team, you will get the opportunity to work in all aspects of the Company Secretarial field and have high exposure to the executive team and Board.

We are seeking a motivated and confident individual with excellent communication and organisation skills, who has the enthusiasm and commitment to developing a career within the company secretarial field whilst undertaking relevant professional qualifications.

**Job Purpose**:
The role will require the employee to develop an understanding of TMHCC International’s corporate structure, processes, and management and develop an understanding of the principles of corporate governance.

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**Key Responsibilities**:
The Company Secretarial Assistant’s primary responsibility is to support the Company Secretariat, and perform the following key functions:

- Assist in the collation and production of board and committee/group packs and following up on action points
- Assist with the updating and management of TMHCC International corporate structure charts and governance structures
- Assist with the maintenance of the statutory and other records for all entities within the Tokio Marine HCC International group and ensure the timely submission of statutory filings for those entities.
- Assist with responses to KYC enquiries
- Assist with the submission of the quarterly return to TMHD (via Houston).
- Liaise with senior individuals throughout TMHCC International.
- Support the Secretariat in a wide range of administrative functions
- Assist in researching legislative, regulatory and governance matters
- Assist with Group-wide projects and ad hoc matters
- Liaising with other departments to resolve/collaborate on issues whilst identifying and prioritising your own workload.
- Assisting with ad-hoc projects and other departmental tasks that may be required from time to time.

**Performance Objectives**:

- Develop understanding of insurance industry and TMHCC’s business
- Understand TMHCC’s governance structure and the support provided by the Company Secretarial team
- Familiarised with the Company Secretarial team’s processes, procedures, and expectations

**Skills and Experience Specification**:
**Essential Skills, Experience and Qualification**
- Drive and commitment to the Company Secretarial profession and to complete the ICSA qualification (if not completed)
- Strong verbal and written communications skills, accuracy, and attention to detail especially in written work.
- The ability to communicate effectively with people at all levels of an organisation.
- Computer literate with an excellent knowledge of the Microsoft Office suite, including Word (extensive formatting experience) and Excel, and relevant software.
- A minimum of two years’ experience working in a Company Secretariat department.

**Desirable Skills**
- Educated to degree level
- Ability to work proactively under own initiative, prioritise, handle time pressure and manage multiple projects at the same time with flexibility to adapt to shifting expectations.
- Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement.

**What We Offer**

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