People & Operations Coordinator

About VFX

VFX is a fast-growing FinTech simplifying global trading and cash management for businesses worldwide. We remove complexity so clients can transact globally with confidence. Our tailored, secure, and efficient solutions span FX and international payments, multi-currency accounts, and integrations that make global operations effortless.

With six offices, five regulatory licences, and an 83% CAGR over the past three years, we're scaling fast and earning industry recognition along the way — including CNBC UK's Top Fintech Companies for 2025, Wealth & Finance FinTech Awards 2025, and the Business Growth Award from Business Awards UK. Behind it all is a team of ambitious VFXers who think like founders, never stop learning, and go the extra mile to help our clients succeed.

About the Role

We're looking for a highly organised and proactive People & Operations Coordinator to join our growing team. This is a broad, hands-on role supporting the People Ops Partner across People Operations, Culture, Recruitment, and Business Operations — helping to ensure everything behind the scenes runs smoothly and efficiently.

You'll play a key role in keeping our people processes and workplace running seamlessly from onboarding new joiners, to coordinating interviews, managing office logistics, and supporting with day-to-day operational tasks for the business.

This is an ideal opportunity for someone who's detail-oriented, enjoys variety, and wants to grow their career in People & Operations within a fast-moving, high-impact scale-up.

Key Responsibilities

People Operations

• Maintain and update our HRIS, ensuring accuracy and compliance.
• Support onboarding and offboarding logistics across regions (contracts, visa processing where applicable, change letters, equipment, etc.).
• Assist with internal communications and documentation (e.g. policy updates, announcements, monthly newsletter, etc.).
• Help deliver an exceptional employee experience through efficient, people-first processes.

Recruitment Support

• Coordinate interview scheduling and logistics for candidates.
• Support with culture screening candidates.
• Liaise with recruitment agencies and hiring managers to keep processes moving.
• Manage candidate communications and ensure a smooth experience.
• Keep our ATS and hiring trackers up to date.

Office & Culture Organisation

• Coordinate day-to-day office operations from weekly groceries to maintaining a welcoming workspace.
• Support organisation of company events (including our annual incentive trip and regular socials), handling logistics and bookings.
• Be the go-to person for office and facilities needs.

Business Operations

• Support with operational tasks for the business (e.g. travel coordination, meeting scheduling etc).
• Help streamline documentation, communication, and processes to improve efficiency across the business.

Candidate Profile

The right candidate will be operational, conscientious, and care about getting things right for our people and the business. You should be driven to grow your career in People & Operations, but also eager to roll up your sleeves to get things done in a fast-moving scale up.

You'll bring:

• 1–3 years' experience in HR, recruitment coordination, operations, or office management
• Excellent organisation and attention to detail
• Strong written and verbal communication skills
• A proactive approach — you spot what needs doing and make it happen
• High integrity and discretion with sensitive information
• Interest in operations, culture, and people experience

Benefits at VFX

We offer more than just perks — we offer ownership.

Our benefits include:

• Generous Profit Share Plan (PSP)
• Equity via the Company Share Option Plan (CSOP)
• Competitive salary
• Hybrid working 3-days per week at our Aldgate office
• Annual all-expenses paid company incentive trip abroad
• Flexible learning & development budget
• Weekly events like Monday Supper Club, Thursday Happy Hour & regular socials
• Fresh fruit, breakfast staples & fully stocked drinks fridge in the office

PSP & CSOP Details

At VFX, the biggest benefit is the opportunity to act like an owner. Through our Profit Share Scheme (PSP) and Company Share Option Plan (CSOP), every team member has a chance to own a stake in the business and share in the profits.

To show you what that looks like, in 2024, PSP participants received over $1,000,000 USD. From those distributions, more than 80% of eligible VFXers chose to become shareholders — a powerful reflection of the belief and commitment that drives VFX forward.

If you care about building something meaningful, take pride in your work, and are motivated by impact — you'll thrive here.

Next Steps 

If you are successful, you will be contacted for an initial call with our People Ops Partner who is also the Hiring Manager for this role.