Property Coordinator

Job Description

Job Title: Property Coordinator

Type: Full time, Fixed term permanent (3 months' probation)

Pay: £28,000.00-£34,000.00 per Annum

About us

Nexus Property Management Solutions Limited is a dynamic and innovative property management company committed to providing exceptional services to our clients. With a diverse portfolio of properties, we are dedicated to maintaining high standards of quality, sustainability, and tenant satisfaction. We are currently seeking a highly motivated Property Coordinator to join our team and play a key role in ensuring the efficiency and functionality of our residential and commercial properties

Position Overview

As Property Coordinator, you will be responsible for overseeing the administration, compliance and utilities management of our diverse property portfolio. You will play a crucial role in ensuring that our properties are safe, well-maintained, and meet the needs of both tenants and property owners. This position requires a proactive and detail-oriented individual who is willing to learn and take responsibility on behalf of the client.

Key Responsibilities

1. Property Administration and Reporting

2. Carry out general property administration activities such as data collection and document updates including updates to our property management database and portals (i.e. Arthur)

3. Maintenance Coordination and Compliance

4. Assist in property maintenance

5. Assist in oversight of property certification and updates (i.e. fire compliance, gas and electricity certification)
6. Stay informed about relevant building codes, safety regulations, and industry best practices.
7. Ensure that all maintenance activities comply with safety standards and regulations.

8. Make site visits as and when required

9. Utilities Management and Oversight

10. Utilities and building services oversight in terms of service charges, ground rents, utilities sign ups, change of contract and invoice payment

11. Ongoing utilities management of properties, as and when required (i.e. collecting MPAN / Serial numbers, service provider information and meter reading etc)
12. Processing property bills and ensuring the accuracy of information (i.e. period, dates and charges)

13. Registering all new appliances with Manufacturer's warranty

14. Vendor Management

15. Assist the coordination of works which are related to utility meter changes as and when required

16. Collaborate with Utilities providers and local authorities to ensure timely and cost-effective services for water, gas and electricity
17. Negotiate contracts and agreements with external service providers

Requirements:

• Property Management experience (2+ years)
• Experience with UK Utility providers and local authorities (2+ years)
• Strong organizational and multitasking skills.
• Excellent communication and customer service skills.
• Proficiency in property management software and Microsoft Office Suite.
• Knowledge of local landlord-tenant laws and regulations (preferred).
• Knowledge and awareness of utilities management and maintenance protocols.
• Strong administration, presentation & planning & organisation skills and experience of working in cross-function or business environmental.
• Analytical approach to problem solving and the ability to comprehend the Company's wider business strategies.
• Consultative approach, possessing excellent negotiating skills.
• Methodical, reliable and accurate working skills, with a good command of English and excellent communicator.

This is a full-time permanent position working Monday to Friday 40 hours per week, 09:00am to 17:30pm.

For the successful candidate a DBS check must clear before any employment commences.

• 8 hour shift
• Day shift
• Monday to Friday
• Work Location: Office based

Job Types: Full-time, Permanent

Pay: £28,000.00-£34,000.00 per year

Experience:

• Property management: 1 year (required)

Work Location: In person