Operations Assistant

6 days ago

Glasgow, Glasgow City, United Kingdom Wave for We Love Fundraising Full time £27,500 - £32,500 per year

Operations Assistant (Executive Support)

Location: Glasgow (Office-based)

Salary: £27,500–£32,500 per annum (DOE)

We're a fast-growing Glasgow business known for delivering strong results while maintaining a supportive, high-performance culture. As we continue to expand, we're looking for a proactive Operations Assistant to provide high-level support to senior leadership and keep our day-to-day operations running smoothly.

About the Role:

You'll work closely with the leadership team coordinating schedules, managing internal workflows and keeping our operational processes efficient and well structured. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with data and takes pride in being the organised backbone of the business.

We're particularly keen to meet someone who is confident with numbers, proficient in Excel and able to turn raw information into clear, accurate reports.

Key Responsibilities:

  • Manage calendars, meetings, travel and general coordination for senior leadership.

  • Prepare and maintain reports, spreadsheets and operational documents (advanced Excel preferred).

  • Maintain well organised filing systems, databases and confidential records.

  • Create professional documents, presentations and branded materials (Canva experience ideal).

  • Support onboarding, staff queries and general office coordination.

  • Identify operational gaps and propose improvements to streamline workflows.

  • Provide ad-hoc administrative and project support across the business.

  • Act as a reliable point of contact between leadership and internal teams.

About You:

  • 1–2 years' experience in operations, administration, PA/EA support, or a similar role.

  • Strong organisational and prioritisation skills.

  • Excellent Excel and data-handling capability.

  • Confidence in using Microsoft Office, Canva is a bonus.

  • Detail focused problem solver.

  • Friendly, professional communicator who works well with others.

  • Discreet, dependable and comfortable handling sensitive information.

What We Offer:

  • Competitive salary £27,500–£32,500 DOE.

  • A central Glasgow office with a supportive, collaborative culture.

  • Genuine involvement in operational decisions and business planning.

  • A varied, engaging role with room to grow as the business scales.

How to Apply:

If you're organised, data savvy and ready to play a key role in our operations and leadership support, we'd love to hear from you.

Please send your CV and a brief covering letter outlining why this role appeals to you.

Job Type: Full-time

Pay: £27,500.00-£32,500.00 per year

Benefits:

  • Company events
  • Employee mentoring programme
  • Referral programme

Ability to commute/relocate:

  • Glasgow: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • This role requires an immediate start within the next 2 weeks - please confirm you are available to start within this time frame
  • Please can you confirm the best email address and telephone number for us to contact you on

Work Location: In person

  • Operations Support Assistant

    2 days ago

    Glasgow, Glasgow City, United Kingdom SMS Plc Full time

    759GlasgowPermanent£26,208.00 per annumWhy choose us?Choosing to work for SMS means choosing to make a difference. We are changing how businesses and consumers use energy for the better, helping achieve a greener, sustainable, and more affordable energy system for everyone. Through our range of innovative energy solutions, we are delivering the future of...

  • Operation Support Assistant

    2 days ago

    Glasgow, Glasgow City, United Kingdom SMS Plc Full time

    762GlasgowContractCompetitive salary with excellent company benefitsWhy choose us?Choosing to work for SMS means choosing to make a difference. We are changing how businesses and consumers use energy for the better, helping achieve a greener, sustainable, and more affordable energy system for everyone. Through our range of innovative energy solutions, we are...

  • Energy Property Lawyer

    1 week ago

    Glasgow, Glasgow City, United Kingdom Business Operations and Legal Full time

    Energy Property LawyerLocation: Edinburgh or Glasgow Contract Type: PermanentBriefWe are currently looking for Property Lawyers to join our market leading Energy Property team as part of our expanding global Property Group.The candidates can be based at any of our Scottish offices. We are ideally looking to recruit candidates with upwards of 5 years' PQE...

  • Operations Clerk

    6 days ago

    Glasgow, Glasgow City, United Kingdom Babcock International Group Full time £28,000 - £45,000 per year

    Job Title: Operations ClerkLocation: Paisley, RenfrewshireCompensation: £28, BenefitsRole Type: Full time / PermanentRole ID: SF70185At Babcock we're working to create a safe and secure world, together, and if you join us, you can play your part as an Operations Clerk at our Glasgow International Airport site.The roleAs an Operations Clerk, you'll have a...

  • Operations Coordinator

    1 week ago

    Glasgow, Glasgow City, United Kingdom Live Nation Entertainment Full time £25,000 - £45,000 per year

    Job Summary:Company: DF Concerts and EventsDepartment: Concert & Event OperationsLocation: Glasgow, UK and onsite at shows and eventsReports to: Head of Concert OperationsWorking Hours: 40hrs Monday to Friday, plus evenings, weekends and public holidays as required by schedule of concerts and eventsContract Type: Maternity cover, fixed term until December...

  • Spiral Operator

    1 week ago

    Glasgow, Glasgow City, United Kingdom Lindab Ltd Full time £26,000 per year

    Location: GlasgowSalary:£26,000 per annumContract Type: PermanentPosition Type: Full TimeThe VacancyJob Title: Spiral Machine Operative / Relief Warehouse OperativeLocation: GlasgowReports to: Regional Operations ManagerEmployment type: PermanentHours: Monday – Thursday, 08:00 until 17:00 and Friday 08:00 – 16:00, with 30 minutes unpaid lunch.We're...

  • Operations Specialist

    2 weeks ago

    Glasgow, Glasgow City, United Kingdom Deloitte Full time £45,000 - £90,000 per year

    Contract Role:Operations Specialist (MIFID/EMIR) - Trade and Transaction Reporting Operations - Assistant Vice PresidentContract Location:Glasgow (Hybrid - office based 2-3 days, remaining days remote)Contract Start:ASAPContract Duration:6 months/May 2026Join theTrade and Transaction Reporting Operations (TTRO)team, responsible for ensuringaccurate, timely,...

  • Network Operation

    2 days ago

    Glasgow, Glasgow City, United Kingdom TNEI Full time

    STATUS:37.5 hours per week, Permanent.SALARY:Competitive and based on experience and qualifications.LOCATION:Glasgow (Other locations will be considered, however, travel to Glasgow and surrounding areas will be required for the role)DUTIES AND RESPONSIBILITIESWILL INCLUDE:Technical Expertise:Liaise with network control centres to deliver operational systems...

  • On-Street Operative

    2 days ago

    Glasgow, Glasgow City, United Kingdom Velogik Full time

    On-Street Operative - Glasgow (Day Shift)Salary: £26, Hrs Week.Multiple Shift Patterns Available· Do you want to join an exciting industry bringing a positive social and environmental impact?· Do you want to join our rapidly expanding UK team and be part of our growth from an early stage?· Have you got transferable skills from the bicycle retail/workshop...

  • Systems Operations Engineer

    6 days ago

    Glasgow, Glasgow City, United Kingdom Spire Full time £60,000 - £120,000 per year

    As a Systems Operations Engineer at Spire, you will be responsible for ensuring that on-orbit mission operations meet and sustain technical and service-level objectives. You will serve as the technical link between the development and operations phases of the mission lifecycle, ensuring that the constellation behaves as expected and that any deviations are...