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Executive Assistant

2 weeks ago

Bournemouth BH AN, United Kingdom Tom Hayes MP Full time £25,000 - £30,000 per year

About the Role

Tom Hayes MP is seeking a highly organised, proactive, and reliable Executive Assistant to provide administrative and executive support within his busy Bournemouth East constituency office.

The successful candidate will take a lead role in managing the MP's diary and constituency commitments, ensuring smooth coordination across meetings, visits, and community activities. You will act as the key administrative support for the office — producing minutes, managing correspondence, assisting with casework triage, and supporting wider projects and communications.

This is a rewarding, fast-paced role at the heart of local and national public service, requiring excellent organisational skills, attention to detail, and sound judgement.

Key responsibilities

Provide executive support to the MP

· Manage Member's diary commitments with overall control of constituency & parliamentary commitments

· Compilation of briefing packs

· Database management and using office software (e.g. Microsoft Office) to handle administrative cases

· Deal with queries and complaints on the MPs' behalf, including drafting replies.

· Responding to social media and email enquiries, as well as managing face to face queries and complaints

· Efficient data and file management to ensure the office complies with the data protection legislation

· Engage professionally, confidentially and with care and integrity with members of the public, through a variety of methods

· Ensure enquiries are dealt with sensitively and confidentially

· Maintain positive on-going relationships with members of the public, organisations in Westminster and constituents

· Manage and monitor incoming calls, face-to-face enquiries, emails and social media enquiries, dealing with cases that do not need to be transferred to a caseworker

· Ensure all enquiries are dealt with in a timely manner

· Minute taking

· Provide administrative management in relation to MP's expenses scheme via IPSA Online

· Provide executive support to the MP and interest groups as required

· Resource and project management responsibilities

· Supervise volunteers as required

· There may be a requirement for the role holder to work outside of the normal working hours and travel for work occasionallyPerson Specification

Essential:

  • Outstanding organisational and diary management skills.
  • Excellent written and verbal communication skills with strong attention to detail.
  • Ability to manage multiple priorities under pressure.
  • High level of professionalism, discretion, and integrity.
  • Strong IT skills (Microsoft Office, Teams, Outlook, data systems).
  • A calm and diplomatic approach when managing sensitive or complex issues.

Desirable:

  • Experience in an executive assistant, office management, or public sector administration role.
  • Knowledge of local or parliamentary processes.
  • Understanding of Bournemouth East constituency and community priorities.

What We Offer

  • Competitive salary (£25,000–£30,000 depending on experience).
  • Flexible working arrangements (consideration for school-hour or part-time applicants).
  • A supportive and collaborative team environment.
  • The opportunity to make a meaningful difference for local residents.

How to Apply

  • Please send your CV and a short covering statement (max 500 words) outlining your relevant experience and why you would be a great fit for the role.

Job Types: Full-time, Fixed term contract

Contract length: 12 months

Pay: £25,000.00-£30,000.00 per year

Benefits:

  • Bereavement leave
  • Company events
  • Company pension
  • Cycle to work scheme
  • Free flu jabs
  • Sick pay

Work Location: In person